State Employees’ Retirement System of Illinois - Medical and Psychiatric Document Review Services - 26002 (2026)
State Retirement Systems of Illinois | State of IllinoisState · Springfield, IL- Due
- Jun 1, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 5 years
- Primary contact
- Robert Cooper
- (217) 785-7016
The 30-second brief
State Employees’ Retirement System of Illinois (SERS) is requesting proposals for medical and psychiatric document review services and Independent Medical Examinations (IME) and Independent Psychiatric Examinations (IPE) under System Reference # 26002. The selected vendor will review complex medical and psychiatric records, reports, and other documents presented by the System, making disability assessments and providing written opinions based on statutory criteria. Services include analyzing approximately 1,500 initial disability claims annually, arranging IME/IPE appointments, ensuring quality assurance, and providing expert testimony when requested. Proposals are due by 2:00 p.m. CST on June 1, 2026, with questions due by May 15, 2026. The contract term runs from contract execution through June 30, 2031.
Vendor’s responsiveness and responsibility, vendor’s understanding of the services requested, vendor’s capacity to provide the required services, qualifications of the licensed health care professionals, experience of the vendor and its staff in providing medical and psychiatric review services to public retirement systems, written recommendations from other engagements, quality, conciseness, clarity, and completeness of the vendor’s proposal, soundness of the vendor’s approach and quality of the proposed services, timeliness with which the required services will be provided, cost
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Summary
State Employees’ Retirement System of Illinois (SERS) is requesting proposals for medical and psychiatric document review services and Independent Medical Examinations (IME) and Independent Psychiatric Examinations (IPE) under System Reference # 26002.
The selected vendor will review complex medical and psychiatric records, reports, and other documents presented by the System, making disability assessments and providing written opinions based on statutory criteria. Services include analyzing approximately 1,500 initial disability claims annually, arranging IME/IPE appointments, ensuring quality assurance, and providing expert testimony when requested. Proposals are due by 2:00 p.m. CST on June 1, 2026, with questions due by May 15, 2026. The contract term runs from contract execution through June 30, 2031.
EVALUATION CRITERIA
Vendor’s responsiveness and responsibility, vendor’s understanding of the services requested, vendor’s capacity to provide the required services, qualifications of the licensed health care professionals, experience of the vendor and its staff in providing medical and psychiatric review services to public retirement systems, written recommendations from other engagements, quality, conciseness, clarity, and completeness of the vendor’s proposal, soundness of the vendor’s approach and quality of the proposed services, timeliness with which the required services will be provided, cost
REQUIRED ATTACHMENTS
14- Reference Authorization Letter
- Minimum Qualifications Certification
- Fee Proposal
- Sample Agreement (Appendix D)
- Business and Directory Information
- IDHR Public Contracts Number
- Authorized to Transact Business or Conduct Affairs in Illinois
- Standard Illinois Certifications
- State Board of Elections
- Disclosure of Business Operations in Iran
- Financial Disclosures and Conflicts of Interest
- Taxpayer Identification Number
- IPG Active Registered Vendor Disclosure
- Certificate of Insurance
- Submit to
- Robert Cooper, State Retirement Systems, Director of Administrative Services, 2101 S. Veterans Parkway, Springfield, IL 62704
- Duration
- 61 months
- Scope location
- Springfield, IL
- Reported agency
- State Employees’ Retirement System of Illinois
Questions about this RFP
How do I respond to this RFP from State Retirement Systems of Illinois | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Robert Cooper, State Retirement Systems, Director of Administrative Services, 2101 S. Veterans Parkway, Springfield, IL 62704. For questions, contact Robert Cooper.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including State Retirement Systems of Illinois | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Cooper at (217) 785-7016. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor’s responsiveness and responsibility, vendor’s understanding of the services requested, vendor’s capacity to provide the required services, qualifications of the licensed health care professiona..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from State Retirement Systems of Illinois | State of Illinois?
All active and historical solicitations from State Retirement Systems of Illinois | State of Illinois are tracked and searchable. As a state agency, State Retirement Systems of Illinois | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Reference Authorization Letter, Minimum Qualifications Certification, Fee Proposal, Sample Agreement (Appendix D), Business and Directory Information, IDHR Public Contracts Number, Authorized to Trans. Review the full document from State Retirement Systems of Illinois | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.