State Employees’ Retirement System of Illinois - Medical and Psychiatric Document Review Services - 26002
State Retirement Systems of Illinois | State of IllinoisState · Springfield, IL- Due
- Jun 1, 2026
- Deadline passed
- Posted
- May 1, 2026
- Duration
- 60 months
- Primary contact
- Robert Cooper
- (217) 785-7016
The 30-second brief
The State Employees’ Retirement System of Illinois (SERS) is seeking proposals from qualified vendors with extensive medical and psychiatric document review experience to examine complex records, reports, and other documents, and provide medically defensible written opinions and certifications regarding disability benefit claims under the Illinois Pension Code. Annually, SERS processes approximately 1,500 initial claims for occupational, nonoccupational, and temporary disability benefits, along with disabled survivor benefits and limited disability reviews. Additionally, the selected vendor will arrange and coordinate Independent Medical Examinations (IME) and Independent Psychiatric Examinations (IPE), including scheduling, notifications, quality assurance reviews, and reporting via a secure web-portal. Vendors must submit proposals by 2:00 p.m. CST on June 1, 2026, with an inquiry deadline of May 15, 2026. The initial contract term runs from contract execution through June 30, 2031.
Responsiveness and responsibility, understanding of requested services, capacity and qualifications of licensed health care professionals and vendor experience with public retirement systems, quality and completeness of proposal, soundness of approach, timeliness, cost
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Summary
The State Employees’ Retirement System of Illinois (SERS) is seeking proposals from qualified vendors with extensive medical and psychiatric document review experience to examine complex records, reports, and other documents, and provide medically defensible written opinions and certifications regarding disability benefit claims under the Illinois Pension Code.
Annually, SERS processes approximately 1,500 initial claims for occupational, nonoccupational, and temporary disability benefits, along with disabled survivor benefits and limited disability reviews. Additionally, the selected vendor will arrange and coordinate Independent Medical Examinations (IME) and Independent Psychiatric Examinations (IPE), including scheduling, notifications, quality assurance reviews, and reporting via a secure web-portal. Vendors must submit proposals by 2:00 p.m. CST on June 1, 2026, with an inquiry deadline of May 15, 2026. The initial contract term runs from contract execution through June 30, 2031.
EVALUATION CRITERIA
Responsiveness and responsibility, understanding of requested services, capacity and qualifications of licensed health care professionals and vendor experience with public retirement systems, quality and completeness of proposal, soundness of approach, timeliness, cost
REQUIRED ATTACHMENTS
13- Reference Authorization Letter
- Minimum Qualifications Certification
- Fee Proposal
- Business and Directory Information
- IDHR Public Contracts Number
- Authorized to Transact Business or Conduct Affairs in Illinois
- Standard Illinois Certifications
- State Board of Elections
- Disclosure of Business Operations in Iran
- Financial Disclosures and Conflicts of Interest
- Taxpayer Identification Number
- Data Security Clauses
- Supplemental Diversity Certification
- Submit to
- Robert Cooper, Director of Administrative Services, State Retirement Systems, 2101 S. Veterans Parkway, Springfield, IL 62704
- Scope location
- Springfield, IL
- Reported agency
- State Employees’ Retirement System of Illinois
Questions about this RFP
How do I respond to this RFP from State Retirement Systems of Illinois | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Robert Cooper, Director of Administrative Services, State Retirement Systems, 2101 S. Veterans Parkway, Springfield, IL 62704. For questions, contact Robert Cooper.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including State Retirement Systems of Illinois | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Cooper at (217) 785-7016. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness and responsibility, understanding of requested services, capacity and qualifications of licensed health care professionals and vendor experience with public retirement systems, quality..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from State Retirement Systems of Illinois | State of Illinois?
All active and historical solicitations from State Retirement Systems of Illinois | State of Illinois are tracked and searchable. As a state agency, State Retirement Systems of Illinois | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 60 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Reference Authorization Letter, Minimum Qualifications Certification, Fee Proposal, Business and Directory Information, IDHR Public Contracts Number, Authorized to Transact Business or Conduct Affairs. Review the full document from State Retirement Systems of Illinois | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.