Springfield R-XII School District - HP Latex Printer and Accessories - 27-024 (2026)
Springfield R-XII School DistrictSchool · Springfield, MO- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Michelle Bentley
The 30-second brief
The Springfield R-XII School District is seeking competitive bids for an HP Latex 630 Printer and associated hardware, accessories, service plan, and installation services for Hillcrest High School in Springfield, Missouri. The procurement includes printer components, HP SAi Flexi RIP Basic Software, HP PrintOS, an optional 3-year plus service plan hardware support with DMR, network installation service, and various HP 832M 1L ink cartridges in black, cyan, magenta, yellow, light cyan, light magenta, optimizer, and overcoat. Delivery requires dock-height or lift-gate access, full setup, and placement to the room with installation. Bids must be submitted online via the e-bidding system by October 16, 2026, at 2:00 PM CST. Questions are due by October 13, 2026. Required submission forms include a Substitute W-9 Plus form and a Felony Conviction Notification Form.
HP Latex 630 Printer, 3 Year Plus Service Plan Hardware Support with DMR (U60QJE), HP Network Installation Service, HP 832M 1L Black Latex Ink Cartridge (4UV21A), HP 832M 1L Cyan Latex Ink Cartridge (4UV22A), HP 832M 1L Magenta Latex Ink Cartridge (4UV23A), HP 832M 1L Yellow Latex Ink Cartridge (4UV24A), HP 832M 1L Lt Cyan Latex Ink Cartridge (4UV25A), HP 832M 1L Lt Magenta Latex Ink Cartridge (4UV26A), HP 832M 1L Optimizer Latex Ink Cartridge (4UV27A), HP 832M 1L Overcoat Latex Ink Cartridge (4UV28A)
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Summary
The Springfield R-XII School District is seeking competitive bids for an HP Latex 630 Printer and associated hardware, accessories, service plan, and installation services for Hillcrest High School in Springfield, Missouri.
The procurement includes printer components, HP SAi Flexi RIP Basic Software, HP PrintOS, an optional 3-year plus service plan hardware support with DMR, network installation service, and various HP 832M 1L ink cartridges in black, cyan, magenta, yellow, light cyan, light magenta, optimizer, and overcoat. Delivery requires dock-height or lift-gate access, full setup, and placement to the room with installation. Bids must be submitted online via the e-bidding system by October 16, 2026, at 2:00 PM CST. Questions are due by October 13, 2026. Required submission forms include a Substitute W-9 Plus form and a Felony Conviction Notification Form.
REQUIRED DELIVERABLES
HP Latex 630 Printer, 3 Year Plus Service Plan Hardware Support with DMR (U60QJE), HP Network Installation Service, HP 832M 1L Black Latex Ink Cartridge (4UV21A), HP 832M 1L Cyan Latex Ink Cartridge (4UV22A), HP 832M 1L Magenta Latex Ink Cartridge (4UV23A), HP 832M 1L Yellow Latex Ink Cartridge (4UV24A), HP 832M 1L Lt Cyan Latex Ink Cartridge (4UV25A), HP 832M 1L Lt Magenta Latex Ink Cartridge (4UV26A), HP 832M 1L Optimizer Latex Ink Cartridge (4UV27A), HP 832M 1L Overcoat Latex Ink Cartridge (4UV28A)
REQUIRED ATTACHMENTS
Substitute W9+ Plus, Felony Conviction Notification Form
- Submit to
- https://spsebids.ionwave.net/PublicDetail.aspx?bidID=1752&SourceType=2
- Scope location
- Springfield, MO
Questions about this BID
How do I respond to this Bid from Springfield R-XII School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://spsebids.ionwave.net/PublicDetail.aspx?bidID=1752&SourceType=2. For questions, contact Michelle Bentley.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Springfield R-XII School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Bentley. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HP Latex 630 Printer, 3 Year Plus Service Plan Hardware Support with DMR (U60QJE), HP Network Installation Service, HP 832M 1L Black Latex Ink Cartridge (4UV21A), HP 832M 1L Cyan Latex Ink Cartridge (4UV22A), HP 832M 1L Magenta Latex Ink Cartridge (4UV23A), HP 832M 1L Yellow Latex Ink Cartridge (4UV. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Springfield R-XII School District?
All active and historical solicitations from Springfield R-XII School District are tracked and searchable. As a school agency, Springfield R-XII School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Substitute W9+ Plus, Felony Conviction Notification Form. Review the full document from Springfield R-XII School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, MO. Review the full solicitation for detailed scope requirements.