South Huntington UFSD - Third Party Flexible Spending Plan Administrator - RFP #27-05R (2026)
South Huntington Union Free School DistrictSchool · Huntington Station, NY- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 1 year
- Primary contact
- Sheila Buhse
- (631) 812-3015
The 30-second brief
The South Huntington Union Free School District is seeking proposals from qualified insurance firms to provide Third Party Flexible Spending Plan Administrator services under RFP #27-05R. The scope includes administrative maintenance for employee flex plan accounts, plan design and implementation, enrollment materials, toll-free customer service, claim submission via mail, email or debit card, claim adjudication processing, direct deposits, debit cards, compliance management, and IRS Form 5002/5500 preparation. The initial contract term expires June 30, 2027, with an option to renew for four additional one-year periods. Proposals are due by October 8, 2026 at 11:00 A.M. and must be submitted to the Purchasing Department at 60 Weston Street, Huntington Station, NY 11746.
Administrative maintenance service for employee flex plan accounts, Plan design and implementation, Enrollment materials, Toll-free customer service and internet account access, Claim submission by mail email or debit card, Claim adjudication processing, Multiple reimbursements of claims per week, Debit cards to participants, Claim checks direct deposits and debit cards tied to District account, Compliance management and adjudication consistent with IRS guidelines, Non-discrimination testing, Plan documents/summary descriptions, Set up for direct deposits, Preparation of all required forms including IRS Form 5500 as necessary
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Summary
The South Huntington Union Free School District is seeking proposals from qualified insurance firms to provide Third Party Flexible Spending Plan Administrator services under RFP #27-05R. The scope includes administrative maintenance for employee flex plan accounts, plan design and implementation, enrollment materials, toll-free customer service, claim submission via mail, email or debit card, claim adjudication processing, direct deposits, debit cards, compliance management, and IRS Form 5002/5500 preparation.
The initial contract term expires June 30, 2027, with an option to renew for four additional one-year periods. Proposals are due by October 8, 2026 at 11:00 A.M. and must be submitted to the Purchasing Department at 60 Weston Street, Huntington Station, NY 11746.
REQUIRED DELIVERABLES
Administrative maintenance service for employee flex plan accounts, Plan design and implementation, Enrollment materials, Toll-free customer service and internet account access, Claim submission by mail email or debit card, Claim adjudication processing, Multiple reimbursements of claims per week, Debit cards to participants, Claim checks direct deposits and debit cards tied to District account, Compliance management and adjudication consistent with IRS guidelines, Non-discrimination testing, Plan documents/summary descriptions, Set up for direct deposits, Preparation of all required forms including IRS Form 5500 as necessary
REQUIRED ATTACHMENTS
Cost Proposal, Conflict of Interest Certification, Form of Disclosure, Non-Collusive Form Bid Proposal Certifications, Hold Harmless Agreement, Declaration of Bidder's Inability to Provide Certification of Compliance with the Iran Divestment Act, Iran Divestment Act Certification of Compliance, Certification of Sexual Harassment Prevention in the Workplace Policy, References
- Submit to
- Purchasing Department, South Huntington UFSD, 60 Weston St, Huntington Station NY 11746
- Duration
- 12 months
- Scope location
- Huntington Station, NY
Questions about this RFP
How do I respond to this RFP from South Huntington Union Free School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, South Huntington UFSD, 60 Weston St, Huntington Station NY 11746. For questions, contact Sheila Buhse.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including South Huntington Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheila Buhse at (631) 812-3015. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Administrative maintenance service for employee flex plan accounts, Plan design and implementation, Enrollment materials, Toll-free customer service and internet account access, Claim submission by mail email or debit card, Claim adjudication processing, Multiple reimbursements of claims per week, D. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from South Huntington Union Free School District?
All active and historical solicitations from South Huntington Union Free School District are tracked and searchable. As a school agency, South Huntington Union Free School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal, Conflict of Interest Certification, Form of Disclosure, Non-Collusive Form Bid Proposal Certifications, Hold Harmless Agreement, Declaration of Bidder's Inability to Provide Certificati. Review the full document from South Huntington Union Free School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huntington Station, NY. Review the full solicitation for detailed scope requirements.