South Colonie CSD HVAC Control Systems and Preventive Maintenance RFP #27-1
South Colonie Central School DistrictSchool · Albany, NY- Due
- Jun 24, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Ray Dearaway
- (518) 869-3576
The 30-second brief
South Colonie Central School District is soliciting proposals for a three-year contract (with a two-year renewal option) for HVAC building automation, control systems, and preventive maintenance across eight district facilities. Submissions are due June 24, 2026.
Proposers Cover Sheet, Proposal/Pricing Sheets, Insurance requirements, Non-Collusion Certification, C of C Iran Divestment Act 2012, References, Equipment List
Cost of Proposal (40%), Qualifications (40%), References (20%)
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Summary
South Colonie Central School District is soliciting proposals for a three-year contract (with a two-year renewal option) for HVAC building automation, control systems, and preventive maintenance across eight district facilities. Submissions are due June 24, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Proposers Cover Sheet
- Proposal/Pricing Sheets
- Insurance requirements
- Non-Collusion Certification
- C of C Iran Divestment Act 2012
- References
- Equipment List
REQUIRED ATTACHMENTS
8- Attachment A
- Attachment B
- Attachment C
- Attachment D
- Attachment E
- Attachment F
- Attachment G
- Attachment H
REQUIRED STAFFING
6- Submit to
- 102 Loralee Drive, Albany NY 12205
- Duration
- 60 months
- Scope location
- Albany, NY
Questions about this RFP
How do I respond to this RFP from South Colonie Central School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 102 Loralee Drive, Albany NY 12205. For questions, contact Ray Dearaway.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including South Colonie Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ray Dearaway at (518) 869-3576. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: DDC Tech Foreman, DDC Tech Journeyman, DDC Tech Apprentice, Service Tech Foreman, Service Tech Journeyman, Service Tech Apprentice. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposers Cover Sheet, Proposal/Pricing Sheets, Insurance requirements, Non-Collusion Certification, C of C Iran Divestment Act 2012, References, Equipment List. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of Proposal (40%), Qualifications (40%), References (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from South Colonie Central School District?
All active and historical solicitations from South Colonie Central School District are tracked and searchable. As a school agency, South Colonie Central School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Attachment D, Attachment E, Attachment F, Attachment G, Attachment H. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from South Colonie Central School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.