Sheridan County Fair Association Grandstand Emergency Egress Lighting System RFP 2026
Sheridan CountyCounty · Sheridan County, WY- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Primary contact
- Kimber Solberg
- (307) 672-2079
The 30-second brief
The Sheridan County Fair Association (SCFA) is soliciting proposals for the assessment, design, furnishing, installation, testing, and commissioning of a complete emergency means-of-egress lighting system for the grandstands at the Sheridan County Fairgrounds in Sheridan, Wyoming. The project aims to provide code-compliant illumination for a Group A-5 assembly occupancy, maintaining emergency light for at least 90 minutes. Potential solutions include centralized UPS/inverters, distributed battery units, or generators. Contractors are responsible for code analysis, photometric calculations, and obtaining permits. A site visit is strongly encouraged and must be scheduled with the Fairgrounds Director. Proposals are due September 16, 2026, with an anticipated award on October 8, 2026. The project work period is scheduled from November 5, 2026, to May 1, 2027.
Understanding of grandstands, Code compliance, Reliability, Quality of calculations, Contractor qualifications, Schedule, Warranty, Life-cycle value, Pricing clarity
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Summary
The Sheridan County Fair Association (SCFA) is soliciting proposals for the assessment, design, furnishing, installation, testing, and commissioning of a complete emergency means-of-egress lighting system for the grandstands at the Sheridan County Fairgrounds in Sheridan, Wyoming.
The project aims to provide code-compliant illumination for a Group A-5 assembly occupancy, maintaining emergency light for at least 90 minutes. Potential solutions include centralized UPS/inverters, distributed battery units, or generators. Contractors are responsible for code analysis, photometric calculations, and obtaining permits. A site visit is strongly encouraged and must be scheduled with the Fairgrounds Director. Proposals are due September 16, 2026, with an anticipated award on October 8, 2026. The project work period is scheduled from November 5, 2026, to May 1, 2027.
EVALUATION CRITERIA
9- Understanding of grandstands
- Code compliance
- Reliability
- Quality of calculations
- Contractor qualifications
- Schedule
- Warranty
- Life-cycle value
- Pricing clarity
REQUIRED ATTACHMENTS
15- Contractor info
- Site-visit confirmation
- Recommended system explanation
- Code narrative
- Conceptual layout
- One-line diagram
- Equipment schedule
- Load summary
- Photometric information
- Lump-sum price
- Estimated schedule
- Warranty info
- Testing plan
- References
- Proposed design professionals/subcontractors
- Submit to
- Sheridan County Fairgrounds, 1753 Victoria Street, Sheridan, WY 82801 or [email protected]
- Scope location
- Sheridan, WY
- Reported agency
- Sheridan County Fair Association
Questions about this RFP
How do I respond to this RFP from Sheridan County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sheridan County Fairgrounds, 1753 Victoria Street, Sheridan, WY 82801 or [email protected]. For questions, contact Kimber Solberg.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sheridan County in WY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimber Solberg at (307) 672-2079. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of grandstands, Code compliance, Reliability, Quality of calculations, Contractor qualifications, Schedule, Warranty, Life-cycle value, Pricing clarity" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sheridan County?
All active and historical solicitations from Sheridan County are tracked and searchable. As a county agency, Sheridan County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contractor info, Site-visit confirmation, Recommended system explanation, Code narrative, Conceptual layout, One-line diagram, Equipment schedule, Load summary, Photometric information, Lump-sum price. Review the full document from Sheridan County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sheridan, WY. Review the full solicitation for detailed scope requirements.