Sheridan County Fair Association Rodeo Arena Lighting System RFP 2026
Sheridan CountyCounty · Sheridan County, WY- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Contract term
- 25 years
- Primary contact
- Kimber Solberg
- (307) 672-2079
The 30-second brief
The Sheridan County Fair Association (SCFA) is requesting proposals for a complete rodeo arena lighting system at the Sheridan County Fairgrounds in Sheridan, Wyoming. The project scope includes the disassembly and removal of existing lighting components and poles, followed by the design, furnishing, and installation of a new system including galvanized steel poles, LED drivers, tubular steel crossarms, and remote scheduling controls. Performance requirements specify 30 foot-candles average illumination with a 2.5:1 uniformity ratio and strict spill light limits. A 25-year manufacturer warranty covering parts, labor, and monitoring is required. Proposals are due September 16, 2026, with a mandatory site visit strongly encouraged and a question deadline of September 15, 2026.
Photometric plan, Structural design basis, Itemized lump-sum price, Project schedule, 25-year warranty documentation, Five project references
Technical compliance, total cost, warranty and long-term support, schedule, experience, references, ability to complete work
Get notified when Sheridan County posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Sheridan County Fair Association (SCFA) is requesting proposals for a complete rodeo arena lighting system at the Sheridan County Fairgrounds in Sheridan, Wyoming.
The project scope includes the disassembly and removal of existing lighting components and poles, followed by the design, furnishing, and installation of a new system including galvanized steel poles, LED drivers, tubular steel crossarms, and remote scheduling controls. Performance requirements specify 30 foot-candles average illumination with a 2.5:1 uniformity ratio and strict spill light limits. A 25-year manufacturer warranty covering parts, labor, and monitoring is required. Proposals are due September 16, 2026, with a mandatory site visit strongly encouraged and a question deadline of September 15, 2026.
EVALUATION CRITERIA
7- Technical compliance
- Total cost
- Warranty and long-term support
- Schedule
- Experience
- References
- Ability to complete work
REQUIRED DELIVERABLES
6- Photometric plan
- Structural design basis
- Itemized lump-sum price
- Project schedule
- 25-year warranty documentation
- Five project references
REQUIRED ATTACHMENTS
Attachment A — Rodeo Arena Lighting Layout Drawing
- Submit to
- Sheridan, WY
- Scope location
- Sheridan, WY
- Reported agency
- Sheridan County Fair Association
Questions about this RFP
How do I respond to this RFP from Sheridan County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sheridan, WY. For questions, contact Kimber Solberg.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sheridan County in WY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimber Solberg at (307) 672-2079. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Photometric plan, Structural design basis, Itemized lump-sum price, Project schedule, 25-year warranty documentation, Five project references. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical compliance, total cost, warranty and long-term support, schedule, experience, references, ability to complete work" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sheridan County?
All active and historical solicitations from Sheridan County are tracked and searchable. As a county agency, Sheridan County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 25 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A — Rodeo Arena Lighting Layout Drawing. Review the full document from Sheridan County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sheridan, WY. Review the full solicitation for detailed scope requirements.