Sheridan County Airport Vending Machine Operator RFP 2026 - Secure Hold Room
Sheridan CountyCounty · Sheridan County, WY- Due
- Nov 20, 2026
- 22 days left
- Posted
- Oct 1, 2026
- Contract term
- 3 years
- Primary contact
- E. Robert Gill
- (307) 674-4222
The 30-second brief
Sheridan County Airport in Sheridan, Wyoming, is seeking proposals from qualified vending machine operators to provide, install, operate, maintain, stock, and manage commercial-grade vending machines within the Airport secure/sterile hold room. The successful vendor will supply convenient food and beverage products including bottled water, carbonated beverages, snacks, sandwiches, and fresh food items, supporting modern cashless payment methods and inventory monitoring. The initial contract term is 3 years with options for renewal for 3 additional 2-year periods. Proposals are due by November 20, 2026, at 2:00 PM Local Time. Vendors must comply with all TSA security requirements, obtain necessary permits and licenses, and maintain commercial general liability insurance.
Proposer qualifications and experience, quality and variety of proposed products, proposed equipment and technology, customer service plan, operations and maintenance plan, financial proposal and economic benefit to the Airport, proposed pricing to consumers, references and past performance, overall responsiveness to the requirements of this RFP
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Summary
Sheridan County Airport in Sheridan, Wyoming, is seeking proposals from qualified vending machine operators to provide, install, operate, maintain, stock, and manage commercial-grade vending machines within the Airport secure/sterile hold room.
The successful vendor will supply convenient food and beverage products including bottled water, carbonated beverages, snacks, sandwiches, and fresh food items, supporting modern cashless payment methods and inventory monitoring. The initial contract term is 3 years with options for renewal for 3 additional 2-year periods. Proposals are due by November 20, 2026, at 2:00 PM Local Time. Vendors must comply with all TSA security requirements, obtain necessary permits and licenses, and maintain commercial general liability insurance.
EVALUATION CRITERIA
9- Proposer qualifications and experience
- Quality and variety of proposed products
- Proposed equipment and technology
- Customer service plan
- Operations and maintenance plan
- Financial proposal and economic benefit to the Airport
- Proposed pricing to consumers
- References and past performance
- Overall responsiveness to the requirements of this RFP
REQUIRED ATTACHMENTS
12- Legal company name
- Address
- Telephone number
- Email address
- Primary contact
- Years in business
- Business ownership structure
- Applicable licenses and permits
- Company experience
- Proposed operations plan
- Financial proposal
- Equipment information
- Duration
- 6 months
- Scope location
- Sheridan, WY
Questions about this RFP
How do I respond to this RFP from Sheridan County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. Be sure to include all required attachments as outlined in the solicitation. For questions, contact E. Robert Gill.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sheridan County in WY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is E. Robert Gill at (307) 674-4222. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer qualifications and experience, quality and variety of proposed products, proposed equipment and technology, customer service plan, operations and maintenance plan, financial proposal and econ..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sheridan County?
All active and historical solicitations from Sheridan County are tracked and searchable. As a county agency, Sheridan County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Legal company name, address, telephone number, email address, primary contact, years in business, business ownership structure, applicable licenses and permits, company experience, proposed operations. Review the full document from Sheridan County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sheridan, WY. Review the full solicitation for detailed scope requirements.