Shawnee Heights USD 450 - Yearbooks for High School and Middle School - 2026
Shawnee Heights Unified School District 450School · Tecumseh, KS- Due
- Apr 23, 2026
- Deadline passed
- Posted
- Mar 30, 2026
- Contract term
- 1 year
- Primary contact
- Sara Darting
The 30-second brief
Shawnee Heights Unified School District 450 is requesting proposals for the publishing and printing of yearbooks for Shawnee Heights High School and Shawnee Heights Middle School (Combined). The work includes design software, submission processes, proofs, cover options, binding, paper specifications, and delivery by May 7th each year. The contract includes an initial term with options to renew annually for an additional five years. Bids are due by April 23, 2026, at 2:00 pm and must be submitted as sealed hardcopies to the Purchasing Department in Tecumseh, Kansas. Prices must remain firm for 90 calendar days.
Yearbooks for Shawnee Heights High School (All Pro 9, 700 copies, 270 pages, 100# Paper) and Shawnee Heights Middle School (All American 8, 350 copies, 80 pages, 80# Paper)
Delivery date of the yearbook, Company errors in product, Correct billing through itemized invoices, Print quality of the yearbook, Helpfulness of representative to yearbook adviser and staff
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Summary
Shawnee Heights Unified School District 450 is requesting proposals for the publishing and printing of yearbooks for Shawnee Heights High School and Shawnee Heights Middle School (Combined).
The work includes design software, submission processes, proofs, cover options, binding, paper specifications, and delivery by May 7th each year. The contract includes an initial term with options to renew annually for an additional five years. Bids are due by April 23, 2026, at 2:00 pm and must be submitted as sealed hardcopies to the Purchasing Department in Tecumseh, Kansas. Prices must remain firm for 90 calendar days.
EVALUATION CRITERIA
5- Delivery date of the yearbook
- Company errors in product
- Correct billing through itemized invoices
- Print quality of the yearbook
- Helpfulness of representative to yearbook adviser and staff
REQUIRED DELIVERABLES
Yearbooks for Shawnee Heights High School (All Pro 9, 700 copies, 270 pages, 100# Paper) and Shawnee Heights Middle School (All American 8, 350 copies, 80 pages, 80# Paper)
REQUIRED ATTACHMENTS
4- Four hardcopies (one original, three copies)
- Representative samples of high school and middle school yearbooks
- Three adviser references
- Two local award-winning sample books
- Submit to
- Shawnee Heights Central Office Purchasing Department Attn: Sara Darting 4401 SE Shawnee Heights Rd. Tecumseh, KS 66542
- Duration
- 12 months
- Scope location
- Tecumseh, KS
Questions about this RFP
How do I respond to this RFP from Shawnee Heights Unified School District 450?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shawnee Heights Central Office Purchasing Department Attn: Sara Darting 4401 SE Shawnee Heights Rd. Tecumseh, KS 66542. For questions, contact Sara Darting.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shawnee Heights Unified School District 450 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sara Darting. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Yearbooks for Shawnee Heights High School (All Pro 9, 700 copies, 270 pages, 100# Paper) and Shawnee Heights Middle School (All American 8, 350 copies, 80 pages, 80# Paper). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Delivery date of the yearbook, Company errors in product, Correct billing through itemized invoices, Print quality of the yearbook, Helpfulness of representative to yearbook adviser and staff" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shawnee Heights Unified School District 450?
All active and historical solicitations from Shawnee Heights Unified School District 450 are tracked and searchable. As a school agency, Shawnee Heights Unified School District 450 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Four hardcopies (one original, three copies), representative samples of high school and middle school yearbooks, three adviser references, two local award-winning sample books. Review the full document from Shawnee Heights Unified School District 450 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tecumseh, KS. Review the full solicitation for detailed scope requirements.