Shawnee County RFP 034-26 Expanded Shale Lightweight Aggregate Material (Haydite) for CY2027
Shawnee County, Shawnee County, KS·County
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- Primary Contact
- Skyler Fitzgerald · (785) 806-1560
- Contract Term
- 1 year
- Scope Location
- Shawnee County, KS
- Submission Address
- www.snco.gov/purchasing
SUMMARY
Shawnee County is soliciting sealed bids under RFP 034-26 for the CY2027 purchase and delivery of 7,000 cubic yards of Expanded Shale Lightweight Aggregate Material (Haydite). The material is intended for use in chip and seal road maintenance activities and must meet specific technical gradation specifications (3/8” x 1/4”) and color requirements (primarily dark). Delivery is required between March 29 and July 2, 2027, to the NW quadrant of NW 46th and NW Hunter Road and District 3 in Rossville, KS. Bidders must submit proposals through the county's online portal by September 3, 2026, at 2:00 PM CDT. A material sample and gradation results are required with the bid submission.
REQUIRED DELIVERABLES
Gradation results, Material samples, Attachment 1, Signed Bid Form
REQUIRED ATTACHMENTS
Attachment 1, Signed Bid Form, Contractual Provisions Agreement
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Shawnee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.snco.gov/purchasing. For questions, contact Skyler Fitzgerald.
Where can I find more RFPs from Shawnee County?
All active and historical solicitations from Shawnee County are tracked and searchable. As a county agency, Shawnee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Signed Bid Form, Contractual Provisions Agreement. Review the full document from Shawnee County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shawnee County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Skyler Fitzgerald at (785) 806-1560. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shawnee County, KS. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Gradation results, Material samples, Attachment 1, Signed Bid Form. Proposals should clearly address how each deliverable will be met.
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