School Board of Clay County - Single Mode Fiber Optic Cable - RFP 26-MI-91 (2026)
Clay County School DistrictSchool · Green Cove Springs, FL- Due
- Nov 10, 2026
- 7 days left
- Posted
- Oct 7, 2026
- Primary contact
- Elaine L Barton-Weeks
- (904) 336-9579
The 30-second brief
The School Board of Clay County is seeking proposals for the installation, termination, testing, and commissioning of a new OS2 Single-mode fiber optic backbone (Corning or equivalent) to replace existing legacy multimode infrastructure at Shadowlawn Elementary School. The project requires 5,000 feet of fiber cabling across 5 runs between the Main Distribution Frame (MDF) and Intermediate Distribution Frames (IDFs) to provide high-speed, reliable 10G capable connectivity. Bidders must provide all labor, materials, pathways, enclosures, patch cords, and testing equipment. Key requirements include a mandatory site walk, a minimum 1-year installer warranty and 25-year manufacturer system performance warranty, E-Rate SPIN registration with green light status, and compliance with Florida low-voltage licensing and FCC regulations. Proposals are due by November 10, 2026, and must be submitted via email.
5000 Feet OS2 Single-mode Plenum Fiber, 1" Flexible Corrugated Inner Duct, 1U and 2U Rack Mounted Fiber Enclosures, LC-to-LC duplex fiber patch cables
Price of the E-Rate eligible products/services (30 points), Technical Solution meets the needs of SBCC (29 points), Compliance with RFP requirements (15 points), Company Qualifications & Vendor References (26 points)
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Summary
The School Board of Clay County is seeking proposals for the installation, termination, testing, and commissioning of a new OS2 Single-mode fiber optic backbone (Corning or equivalent) to replace existing legacy multimode infrastructure at Shadowlawn Elementary School.
The project requires 5,000 feet of fiber cabling across 5 runs between the Main Distribution Frame (MDF) and Intermediate Distribution Frames (IDFs) to provide high-speed, reliable 10G capable connectivity. Bidders must provide all labor, materials, pathways, enclosures, patch cords, and testing equipment. Key requirements include a mandatory site walk, a minimum 1-year installer warranty and 25-year manufacturer system performance warranty, E-Rate SPIN registration with green light status, and compliance with Florida low-voltage licensing and FCC regulations. Proposals are due by November 10, 2026, and must be submitted via email.
EVALUATION CRITERIA
Price of the E-Rate eligible products/services (30 points), Technical Solution meets the needs of SBCC (29 points), Compliance with RFP requirements (15 points), Company Qualifications & Vendor References (26 points)
REQUIRED DELIVERABLES
4- 5000 Feet OS2 Single-mode Plenum Fiber
- 1" Flexible Corrugated Inner Duct
- 1U and 2U Rack Mounted Fiber Enclosures
- LC-to-LC duplex fiber patch cables
REQUIRED ATTACHMENTS
16- REQUEST FOR PROPOSAL ACKNOWLEDGEMENT FORM
- SPECIAL CONDITIONS
- RFP TENDER FORM
- EDGAR CERTIFICATION
- CERTIFICATION REGARDING DEBARMENT
- SUSPENSION
- DRUG-FREE WORKPLACE CERTIFICATION
- NON-COLLUSION AFFIDAVIT
- DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST
- STATE OF FLORIDA DOCUMENTS
- APPLICANT STATEMENT and BACKGROUND
- EXPERIENCE and REFERENCES
- State of Florida Limited Voltage System License/Low Voltage
- Panduit PCI Certification
- Corning EWP Certification
- RCDD Certification
- Submit to
- [email protected]
- Scope location
- Green Cove Springs, FL
- Reported agency
- School Board of Clay County
Questions about this RFP
How do I respond to this RFP from Clay County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Elaine L Barton-Weeks.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clay County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elaine L Barton-Weeks at (904) 336-9579. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 5000 Feet OS2 Single-mode Plenum Fiber, 1" Flexible Corrugated Inner Duct, 1U and 2U Rack Mounted Fiber Enclosures, LC-to-LC duplex fiber patch cables. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of the E-Rate eligible products/services (30 points), Technical Solution meets the needs of SBCC (29 points), Compliance with RFP requirements (15 points), Company Qualifications & Vendor Refere..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clay County School District?
All active and historical solicitations from Clay County School District are tracked and searchable. As a school agency, Clay County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: REQUEST FOR PROPOSAL ACKNOWLEDGEMENT FORM, SPECIAL CONDITIONS, RFP TENDER FORM, EDGAR CERTIFICATION, CERTIFICATION REGARDING DEBARMENT, SUSPENSION, DRUG-FREE WORKPLACE CERTIFICATION, NON-COLLUSION AFF. Review the full document from Clay County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Green Cove Springs, FL. Review the full solicitation for detailed scope requirements.