Scarsdale Union Free School District - Hazardous Materials Testing & Monitoring Services RFP 2026-2027
Scarsdale Union Free School DistrictSchool · Scarsdale, NY- Due
- Aug 6, 2026
- Deadline passed
- Posted
- Jul 27, 2026
- Contract term
- 1 year
- Primary contact
- Cherie Luiso
- (914) 721-2429
The 30-second brief
Scarsdale Union Free School District is requesting proposals for hazardous materials testing and inspection services in support of a $101.7 million capital project involving additions, renovations, and updates across seven public school buildings. Services include asbestos and lead testing, project monitoring, sampling, laboratory services, clearance, and reporting on a routine and emergency basis through approximately September 2031. Proposals are due by August 6, 2026, at 12:00 PM EST and must include required forms, licenses, and insurance proof. The initial contract term runs from August 10, 2026, to June 30, 2027, with four optional one-year renewals.
Regular Service Work Hourly Rate, Emergency Work Hourly Rate, PLM Samples, Non Friable Asbestos Bulk Sample Analysis including PLM Nob and TEM Analysis, PCM Air Samples, Off Hours Lab Charge, TEM 7402 Air Sample, Fee for Variance Submittal, Lead Wipe Sample, Lead XRF Machine, Lead Paint Chip Sample, Lead-In-Water Sample
Price, Qualifications and experience of the Proposer and other key personnel, Experience working with public school districts including NYS Education Department procedures, Cooperation with District requests for additional information, Staffing available from the firm or time available from the individual
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Summary
Scarsdale Union Free School District is requesting proposals for hazardous materials testing and inspection services in support of a $101.7 million capital project involving additions, renovations, and updates across seven public school buildings.
Services include asbestos and lead testing, project monitoring, sampling, laboratory services, clearance, and reporting on a routine and emergency basis through approximately September 2031. Proposals are due by August 6, 2026, at 12:00 PM EST and must include required forms, licenses, and insurance proof. The initial contract term runs from August 10, 2026, to June 30, 2027, with four optional one-year renewals.
EVALUATION CRITERIA
Price, Qualifications and experience of the Proposer and other key personnel, Experience working with public school districts including NYS Education Department procedures, Cooperation with District requests for additional information, Staffing available from the firm or time available from the individual
REQUIRED DELIVERABLES
Regular Service Work Hourly Rate, Emergency Work Hourly Rate, PLM Samples, Non Friable Asbestos Bulk Sample Analysis including PLM Nob and TEM Analysis, PCM Air Samples, Off Hours Lab Charge, TEM 7402 Air Sample, Fee for Variance Submittal, Lead Wipe Sample, Lead XRF Machine, Lead Paint Chip Sample, Lead-In-Water Sample
REQUIRED ATTACHMENTS
8- Vendor Information and Reference Form
- Non-Collusive Proposal Certification
- Hold Harmless Agreement
- Iran Divestment Act Certification
- Sexual Harassment Policy Compliance Form
- Proposal Form
- Licenses and Certifications
- Certificate of Insurance
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Scarsdale, NY
Questions about this RFP
How do I respond to this RFP from Scarsdale Union Free School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Cherie Luiso.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Scarsdale Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cherie Luiso at (914) 721-2429. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: NYS Certified Asbestos Inspector, NYS Certified Asbestos Air/Project Monitor, Certified EPA Lead Inspector. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Regular Service Work Hourly Rate, Emergency Work Hourly Rate, PLM Samples, Non Friable Asbestos Bulk Sample Analysis including PLM Nob and TEM Analysis, PCM Air Samples, Off Hours Lab Charge, TEM 7402 Air Sample, Fee for Variance Submittal, Lead Wipe Sample, Lead XRF Machine, Lead Paint Chip Sample,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Qualifications and experience of the Proposer and other key personnel, Experience working with public school districts including NYS Education Department procedures, Cooperation with District r..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Scarsdale Union Free School District?
All active and historical solicitations from Scarsdale Union Free School District are tracked and searchable. As a school agency, Scarsdale Union Free School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information and Reference Form, Non-Collusive Proposal Certification, Hold Harmless Agreement, Iran Divestment Act Certification, Sexual Harassment Policy Compliance Form, Proposal Form, Licens. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Scarsdale Union Free School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Scarsdale, NY. Review the full solicitation for detailed scope requirements.