Santa Fe Irrigation District Professional Surveying Services RFP J-2150 - 15-Inch Drain Line Project
Santa Fe Irrigation DistrictUtility District · Rancho Santa Fe, CA- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Duration
- 3 months
- Primary contact
- Hanna Dodd
The 30-second brief
The Santa Fe Irrigation District (SFID) is soliciting proposals from licensed surveying and engineering firms for the Rehabilitation of the 15-Inch Drain Line Project (J-2150). The scope includes approximately 5,000 feet of alignment, covering a 15-inch asbestos cement drain line, a 54-inch treated water transmission pipeline, and a 30-inch raw water force main. Key tasks involve procurement of title reports, field and aerial surveying (high-resolution ortho imagery, 1-foot contours), base mapping at 1-inch = 40-feet, and staking of easements and encumbrances. The project area includes the 'Northeast Segment' along Aliso Canyon Road and a 'Cross-Country' segment passing through 11 private properties. A pre-proposal meeting is scheduled for Sept. 10, 2026, at the R.E. Badger Water Filtration Plant. Proposals are due by Oct. 1, 2026, via email to Hanna Dodd.
Title Reports, CAD files (.dwg), PDF survey coordinate files, Base maps, Topography 1 foot contour intervals, Aerial high resolution ortho imagery, Meeting Agendas and Minutes, Monthly invoice and Project Status Summary
Project Understanding and Approach (20%), Scope of Work and Reasonableness of Schedule (20%), Qualifications of Key Personnel and Relevant Experience (25%), Overall Clarity of Proposal/Compliance (10%), Cost of Proposal (25%)
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Summary
The Santa Fe Irrigation District (SFID) is soliciting proposals from licensed surveying and engineering firms for the Rehabilitation of the 15-Inch Drain Line Project (J-2150).
The scope includes approximately 5,000 feet of alignment, covering a 15-inch asbestos cement drain line, a 54-inch treated water transmission pipeline, and a 30-inch raw water force main. Key tasks involve procurement of title reports, field and aerial surveying (high-resolution ortho imagery, 1-foot contours), base mapping at 1-inch = 40-feet, and staking of easements and encumbrances. The project area includes the 'Northeast Segment' along Aliso Canyon Road and a 'Cross-Country' segment passing through 11 private properties. A pre-proposal meeting is scheduled for Sept. 10, 2026, at the R.E. Badger Water Filtration Plant. Proposals are due by Oct. 1, 2026, via email to Hanna Dodd.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Title Reports
- CAD files (.dwg)
- PDF survey coordinate files
- Base maps
- Topography 1 foot contour intervals
- Aerial high resolution ortho imagery
- Meeting Agendas and Minutes
- Monthly invoice and Project Status Summary
REQUIRED ATTACHMENTS
11- Proposal Letter
- Executive Summary
- Project Understanding and Approach
- Scope of Work
- Project Schedule
- Qualifications of Key Personnel
- Relevant Experience
- Organizational Structure
- Level of Effort (Cost Estimate)
- Management Plan
- References
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Rancho Santa Fe, CA
Questions about this RFP
How do I respond to this RFP from Santa Fe Irrigation District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Hanna Dodd.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Fe Irrigation District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hanna Dodd. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Senior Civil Engineer, Licensed Surveyor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Title Reports, CAD files (.dwg), PDF survey coordinate files, Base maps, Topography 1 foot contour intervals, Aerial high resolution ortho imagery, Meeting Agendas and Minutes, Monthly invoice and Project Status Summary. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding and Approach (20%), Scope of Work and Reasonableness of Schedule (20%), Qualifications of Key Personnel and Relevant Experience (25%), Overall Clarity of Proposal/Compliance (10%..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Fe Irrigation District?
All active and historical solicitations from Santa Fe Irrigation District are tracked and searchable. As a utility district agency, Santa Fe Irrigation District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Letter, Executive Summary, Project Understanding and Approach, Scope of Work, Project Schedule, Qualifications of Key Personnel, Relevant Experience, Organizational Structure, Level of Effort. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Santa Fe Irrigation District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rancho Santa Fe, CA. Review the full solicitation for detailed scope requirements.