Santa Clara Valley Transportation Authority, Fluid Analysis, Contract P25110 (2026)
Santa Clara Valley Transportation AuthorityPublic Authority · San Jose, CA- Due
- Nov 3, 2026
- 5 days left
- Posted
- Oct 6, 2026
- Contract term
- 3 years
- Primary contact
- Swathi Perumpoyilan
- (408) 321-7119
The 30-second brief
Santa Clara Valley Transportation Authority seeks bids for a complete fluid analysis program for VTA-owned-and-operated equipment and vehicles, including transit buses, support vehicles, light rail cars, and air compressors. The work involves providing laboratory analysis services, sample pick up supplies, bottles, and boxes, picking up samples three times per week from VTA-designated locations across San Jose and Mountain View, and reporting on sample conditions, wear metals, contamination, and recommended actions. Fluid sample types include engine oil, transmission fluid, hydraulic oil, gear box oil, diesel fuel, compressor oil, AC compressor oil, engine coolant, and grease. The contract term is 3 years with 2 one-year extension options, and an estimated value. Submission deadline is November 3, 2026, at 2:00 p.m. Pacific Time via VTA's Procurement Website.
Lowest responsive and responsible bidder
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Summary
Santa Clara Valley Transportation Authority seeks bids for a complete fluid analysis program for VTA-owned-and-operated equipment and vehicles, including transit buses, support vehicles, light rail cars, and air compressors.
The work involves providing laboratory analysis services, sample pick up supplies, bottles, and boxes, picking up samples three times per week from VTA-designated locations across San Jose and Mountain View, and reporting on sample conditions, wear metals, contamination, and recommended actions. Fluid sample types include engine oil, transmission fluid, hydraulic oil, gear box oil, diesel fuel, compressor oil, AC compressor oil, engine coolant, and grease. The contract term is 3 years with 2 one-year extension options, and an estimated value. Submission deadline is November 3, 2026, at 2:00 p.m. Pacific Time via VTA's Procurement Website.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED ATTACHMENTS
10- Bid Form 1A: Bid for Contract and Bidder General Information
- Bid Form 1B: Cost Bid Form
- Bid Form 3: Designation of Subcontractors
- Bid Form 4: Listing of SBE Bidder or Subcontractors
- Bid Form 5: Litigation Disclosure
- Bid Form 6: General Certifications
- Bid Form 7: Non-Collusion Declaration
- Bid Form 10: Designation of Bidder's Representative
- Bid Form 12: Debarment and Suspension Certification
- Certificate of Reported Compliance
- Submit to
- https://www.vta.org/business-center
- Duration
- 60 months
- Scope location
- San Jose, CA
Questions about this IFB
How do I respond to this IFB from Santa Clara Valley Transportation Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.vta.org/business-center. For questions, contact Swathi Perumpoyilan.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Santa Clara Valley Transportation Authority in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Swathi Perumpoyilan at (408) 321-7119. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Clara Valley Transportation Authority?
All active and historical solicitations from Santa Clara Valley Transportation Authority are tracked and searchable. As a public authority agency, Santa Clara Valley Transportation Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form 1A: Bid for Contract and Bidder General Information, Bid Form 1B: Cost Bid Form, Bid Form 3: Designation of Subcontractors, Bid Form 4: Listing of SBE Bidder or Subcontractors, Bid Form 5: Li. Review the full document from Santa Clara Valley Transportation Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Jose, CA. Review the full solicitation for detailed scope requirements.