Santa Clara Valley Transportation Authority Electronic Safety Management System Subscription RFP 2026
Santa Clara Valley Transportation AuthorityPublic Authority · San Jose, CA- Due
- Jun 25, 2026
- Deadline passed
- Posted
- May 15, 2026
- Primary contact
- Susan Lucero
- (408) 218-1627
The 30-second brief
The Santa Clara Valley Transportation Authority (VTA) is soliciting proposals for a comprehensive cloud-based, web-accessible Electronic Safety Management System (SMS) software subscription. The system will replace or enhance the current Vector Solutions EHS platform for incident tracking, inspections, observations, corrective actions, and hazard management across bus and light rail operations. The solution must support regulatory compliance with DOT, FTA, FRA, OSHA, Cal/OSHA, and CPUC requirements, including reporting and recordkeeping. Key focus areas include operations safety, vendor risk oversight, cybersecurity, and data privacy. Proposals are due by June 25, 2026, at the VTA office in San Jose, with a Notice of Interest deadline of June 11, 2026.
Cloud-based Safety Management System (SMS) software
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Summary
The Santa Clara Valley Transportation Authority (VTA) is soliciting proposals for a comprehensive cloud-based, web-accessible Electronic Safety Management System (SMS) software subscription.
The system will replace or enhance the current Vector Solutions EHS platform for incident tracking, inspections, observations, corrective actions, and hazard management across bus and light rail operations. The solution must support regulatory compliance with DOT, FTA, FRA, OSHA, Cal/OSHA, and CPUC requirements, including reporting and recordkeeping. Key focus areas include operations safety, vendor risk oversight, cybersecurity, and data privacy. Proposals are due by June 25, 2026, at the VTA office in San Jose, with a Notice of Interest deadline of June 11, 2026.
REQUIRED DELIVERABLES
Cloud-based Safety Management System (SMS) software
REQUIRED ATTACHMENTS
4- Government-project.s3.us-west-2.amazonaws.com/229898/7bf1cba5-5373-48c1-a018-
- Government-project.s3.us-west-2.amazonaws.com/229898/15c4e1d7-b2df-40fb-9bde-
- Government-project.s3.us-west-2.amazonaws.com/229898/c77e8ce2-6a45-482d-bf75-
- Government-project.s3.us-west-2.amazonaws.com/229898/4e5768cc-adc6-4fac-9a05-
- Submit to
- 3331 North First Street, Building B, San Jose, CA, 95134
- Scope location
- San Jose, CA
Questions about this RFP
How do I respond to this RFP from Santa Clara Valley Transportation Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3331 North First Street, Building B, San Jose, CA, 95134. For questions, contact Susan Lucero.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Clara Valley Transportation Authority in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susan Lucero at (408) 218-1627. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cloud-based Safety Management System (SMS) software. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Santa Clara Valley Transportation Authority?
All active and historical solicitations from Santa Clara Valley Transportation Authority are tracked and searchable. As a public authority agency, Santa Clara Valley Transportation Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: government-project.s3.us-west-2.amazonaws.com/229898/7bf1cba5-5373-48c1-a018-..., government-project.s3.us-west-2.amazonaws.com/229898/15c4e1d7-b2df-40fb-9bde-..., government-project.s3.us-west-2.amaz. Review the full document from Santa Clara Valley Transportation Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Jose, CA. Review the full solicitation for detailed scope requirements.