Sanford School Department Photography Services RFQ 2026
Sanford Public SchoolsSchool · Sanford, ME- Due
- Apr 29, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Cheryl Fournier
- (207) 324-2810
The 30-second brief
Sanford School Department is seeking sealed quotes for Photography Services, including Student & Staff Photography and Athletic Photography, for a three-year contract with a potential two-year extension.
Student & Staff Photography Services, Athletic Photography Services
Package Pricing, ID Badges, Large School Photo Experience, References Provided, Longevity and Multiple year contracts, Candid Services/Yearbook, Photographers, Family Plans Noted, Hardship Vouchers, Percentage of sales donated to the school
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Summary
Sanford School Department is seeking sealed quotes for Photography Services, including Student & Staff Photography and Athletic Photography, for a three-year contract with a potential two-year extension.
EVALUATION CRITERIA
10- Package Pricing
- ID Badges
- Large School Photo Experience
- References Provided
- Longevity and Multiple year contracts
- Candid Services/Yearbook
- Photographers
- Family Plans Noted
- Hardship Vouchers
- Percentage of sales donated to the school
REQUIRED DELIVERABLES
Student & Staff Photography Services, Athletic Photography Services
REQUIRED ATTACHMENTS
Proposal Form for Quotations
- Submit to
- Sanford School Department Offices, 917 Main Street, Suite 200, Sanford, Maine 04073
- Duration
- 24 months
- Scope location
- Sanford, Maine
- Reported agency
- Sanford School Department
Questions about this RFQ
How do I respond to this RFQ from Sanford Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sanford School Department Offices, 917 Main Street, Suite 200, Sanford, Maine 04073. For questions, contact Cheryl Fournier.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Sanford Public Schools in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheryl Fournier at (207) 324-2810. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Student & Staff Photography Services, Athletic Photography Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Package Pricing, ID Badges, Large School Photo Experience, References Provided, Longevity and Multiple year contracts, Candid Services/Yearbook, Photographers, Family Plans Noted, Hardship Vouchers, P..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sanford Public Schools?
All active and historical solicitations from Sanford Public Schools are tracked and searchable. As a school agency, Sanford Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form for Quotations. Review the full document from Sanford Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sanford, Maine. Review the full solicitation for detailed scope requirements.