San Mateo County Commercial Real Estate Lease Comparable Database Subscription - 2027-RFP - Informal-00184 (2026)
San Mateo CountyCounty · Redwood City, CA- Due
- Nov 18, 2026
- 21 days left
- Posted
- Oct 26, 2026
- Contract term
- 1 year
- Primary contact
- Ray Rizvi
- (650) 599-1290
The 30-second brief
The San Mateo County Assessor's Office is soliciting proposals for a Software-as-a-Service subscription platform providing unlimited access to a digital commercial real estate lease comparable database. The database will be used by commercial appraisal staff to support mass appraisal valuations of commercial properties under the income approach for office, retail, industrial, flex, and research and development properties. The subscription will run from January 1 through December 31, 2027, and must provide comprehensive lease comparable data covering San Mateo County and the broader San Francisco Bay Area. Proposals are due by November 18, 2026, at 5:00 pm via the eProcurement system. Evaluation criteria consist of Proposal Approach (35%), System Qualifications (35%), and Price (25%), with preferential points available for local businesses and non-profits.
Software-as-a-Service subscription platform providing on-demand access to a commercial real estate lease comparable database covering office, Retail, Industrial, Flex, And R&D properties in San Mateo County and the San Francisco Bay Area, Including user onboarding, Live virtual training sessions, And digital user documentation.
Proposal Approach (35%), System Qualifications (35%), Price (25%), Preferential Points (5%)
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Summary
The San Mateo County Assessor's Office is soliciting proposals for a Software-as-a-Service subscription platform providing unlimited access to a digital commercial real estate lease comparable database.
The database will be used by commercial appraisal staff to support mass appraisal valuations of commercial properties under the income approach for office, retail, industrial, flex, and research and development properties. The subscription will run from January 1 through December 31, 2027, and must provide comprehensive lease comparable data covering San Mateo County and the broader San Francisco Bay Area. Proposals are due by November 18, 2026, at 5:00 pm via the eProcurement system. Evaluation criteria consist of Proposal Approach (35%), System Qualifications (35%), and Price (25%), with preferential points available for local businesses and non-profits.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Software-as-a-Service subscription platform providing on-demand access to a commercial real estate lease comparable database covering office, Retail, Industrial, Flex, And R&D properties in San Mateo County and the San Francisco Bay Area, Including user onboarding, Live virtual training sessions, And digital user documentation.
REQUIRED ATTACHMENTS
5- Proposal Approach
- System Qualifications
- Pricing Proposal
- Local Business self-attestation form
- Contract Exceptions Request
- Submit to
- https://procurement.opengov.com/portal/smcgov
- Scope location
- Redwood City, CA
- Reported agency
- County of San Mateo
Questions about this RFP
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Ray Rizvi.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ray Rizvi at (650) 599-1290. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software-as-a-Service subscription platform providing on-demand access to a commercial real estate lease comparable database covering office, Retail, Industrial, Flex, And R&D properties in San Mateo County and the San Francisco Bay Area, Including user onboarding, Live virtual training sessions, An. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposal Approach (35%), System Qualifications (35%), Price (25%), Preferential Points (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Approach, System Qualifications, Pricing Proposal, Local Business self-attestation form, Contract Exceptions Request. Review the full document from San Mateo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.