SAM CO-OP Food Buying IFB 2026-A 2026-2027
Bristol City Public SchoolsSchool · Bristol, VA- Due
- May 6, 2026
- Deadline passed
- Posted
- Mar 16, 2026
- Contract term
- 1 year
- Primary contact
- Tracy Webster
- (276) 228-5411
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Summary
Invitation for sealed bids from qualified vendors to furnish and deliver food and supplies for the Southern Appalachian Mountains Food Buying Co-Op (SAM CO-OP) for the 2026-2027 school year. The co-op includes multiple Virginia school districts and one in Tennessee.
REQUIRED ATTACHMENTS
14- IFB Cover Sheet
- Terms and Conditions
- Independent Price Determination Certificate/Non-Collusion
- USDA Certification Regarding Debarment
- Certification Regarding Lobbying
- Buy American Certification Form
- State Corporation Commission Statement
- Sex Offender Statement
- Clean Air and Water Certification
- Civil Rights Assurance Statement
- School and SWVR Jail Directories
- SAM Co-Op Information
- IFB Sam Co-Op 2026-2027 Legend
- Product Bid Specifications (Excel Document)
- Submit to
- 1570 West Reservoir Street, Wytheville, VA 24382
- Duration
- 12 months
- Scope location
- Virginia, Tennessee
- Reported agency
- Southern Appalachian Mountains Food Buying Co-Op
Questions about this IFB
How do I respond to this IFB from Bristol City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1570 West Reservoir Street, Wytheville, VA 24382. For questions, contact Tracy Webster.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Bristol City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tracy Webster at (276) 228-5411. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Bristol City Public Schools?
All active and historical solicitations from Bristol City Public Schools are tracked and searchable. As a school agency, Bristol City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IFB Cover Sheet, Terms and Conditions, Independent Price Determination Certificate/Non-Collusion, USDA Certification Regarding Debarment, Certification Regarding Lobbying, Buy American Certification F. Review the full document from Bristol City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Virginia, Tennessee. Review the full solicitation for detailed scope requirements.