Bristol City Public Schools - Southern Appalachian Mountains Food Buying Co-Op (SAM CO-OP) IFB # SN 2026-A
Bristol City Public SchoolsSchool · Bristol, VA- Due
- May 6, 2026
- Deadline passed
- Posted
- Mar 16, 2026
- Contract term
- 1 year
- Primary contact
- Tracy Webster
- (276) 228-5411
The 30-second brief
The Southern Appalachian Mountains Food Buying Co-Op (SAM CO-OP), consisting of 155 facilities across multiple school districts in Virginia and Tennessee alongside the Southwest Virginia Regional Jail System, invites formal sealed bids for cafeteria food and related supplies. The cooperative serves an average of 29,136 breakfast meals, 40,826 lunch meals, and 4,699 dinner meals daily across a population of 61,421. The contract period runs from July 1, 2026 through June 30, 2027, with potential renewals for four successive one-year periods. Bids are due by May 6, 2026, at 11:00 a.m. Submission requirements include adherence to Buy American provisions, USDA nutrition specifications, and multiple certificates including debarment and non-collusion.
Lowest responsive and responsible bidder, DMBE-certified small business preference
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Summary
The Southern Appalachian Mountains Food Buying Co-Op (SAM CO-OP), consisting of 155 facilities across multiple school districts in Virginia and Tennessee alongside the Southwest Virginia Regional Jail System, invites formal sealed bids for cafeteria food and related supplies.
The cooperative serves an average of 29,136 breakfast meals, 40,826 lunch meals, and 4,699 dinner meals daily across a population of 61,421. The contract period runs from July 1, 2026 through June 30, 2027, with potential renewals for four successive one-year periods. Bids are due by May 6, 2026, at 11:00 a.m. Submission requirements include adherence to Buy American provisions, USDA nutrition specifications, and multiple certificates including debarment and non-collusion.
EVALUATION CRITERIA
Lowest responsive and responsible bidder, DMBE-certified small business preference
REQUIRED ATTACHMENTS
14- IFB Cover Sheet
- Terms and Conditions
- Independent Price Determination Certificate/Non-Collusion
- USDA Certification Regarding Debarment
- Certification Regarding Lobbying
- Buy American Certification Form
- State Corporation Commission Statement
- Sex Offender Statement
- Clean Air and Water Certification
- Civil Rights Assurance Statement
- School and SWVR Jail Directories
- SAM Co-Op Information
- IFB Sam Co-Op 2026-2027 Legend
- Product Bid Specifications (Excel Document)
- Submit to
- 1570 West Reservoir Street, Wytheville, VA 24382
- Duration
- 12 months
- Scope location
- Wytheville, VA
Questions about this BID
How do I respond to this Bid from Bristol City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1570 West Reservoir Street, Wytheville, VA 24382. For questions, contact Tracy Webster.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Bristol City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tracy Webster at (276) 228-5411. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, DMBE-certified small business preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bristol City Public Schools?
All active and historical solicitations from Bristol City Public Schools are tracked and searchable. As a school agency, Bristol City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IFB Cover Sheet, Terms and Conditions, Independent Price Determination Certificate/Non-Collusion, USDA Certification Regarding Debarment, Certification Regarding Lobbying, Buy American Certification F. Review the full document from Bristol City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wytheville, VA. Review the full solicitation for detailed scope requirements.