Salem State University Tradesperson Electrical, Drain Cleaning, HVAC-R Installation, Repair and Maintenance RFP SSU 2027-02 (2026)
Salem State UniversityHigher Ed · Salem, MA- Due
- Nov 17, 2026
- 6 days left
- Posted
- Nov 2, 2026
- Contract term
- 3 years
- Primary contact
- Reynaldo Ramos
The 30-second brief
Salem State University seeks qualified, licensed trade contractors to provide on-call electrical, drain cleaning, and HVAC-R repair, maintenance, troubleshooting, emergency response, installation, testing, commissioning, and preventive maintenance services on an as-needed basis across academic, residential, administrative, and utility facilities. The contract has an initial term of 3 years with two optional one-year extensions. Services include emergency electrical repair, drainage-system investigation, catch basin pump-out, high-pressure jetting, boiler and chiller maintenance, and decarbonization support. Submission deadline is November 17, 2026. Proposals are to be emailed to [email protected]. Evaluation criteria include qualifications, institutional experience, emergency response capability, technical approach, safety, and price.
Qualifications and relevant experience (25%), Institutional and technical experience (20%), Emergency response and staffing capability (15%), Technical approach and contract management (15%), Safety, quality, and documentation (10%), References and past performance (5%), Price and overall value (10%)
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Summary
Salem State University seeks qualified, licensed trade contractors to provide on-call electrical, drain cleaning, and HVAC-R repair, maintenance, troubleshooting, emergency response, installation, testing, commissioning, and preventive maintenance services on an as-needed basis across academic, residential, administrative, and utility facilities.
The contract has an initial term of 3 years with two optional one-year extensions. Services include emergency electrical repair, drainage-system investigation, catch basin pump-out, high-pressure jetting, boiler and chiller maintenance, and decarbonization support. Submission deadline is November 17, 2026. Proposals are to be emailed to [email protected]. Evaluation criteria include qualifications, institutional experience, emergency response capability, technical approach, safety, and price.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
11- Signed cover letter and offer
- Company profile and contacts
- Massachusetts licenses and registrations
- Technical approach
- 24/7/365 emergency response plan
- Staffing and supervision plan
- Relevant experience and three references
- Safety program summary
- Completed Bid Price Schedule
- Insurance evidence
- Exceptions and requested changes
REQUIRED STAFFING
11- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Salem, MA
Questions about this RFP
How do I respond to this RFP from Salem State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Reynaldo Ramos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Salem State University in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Reynaldo Ramos. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Master Electrician, Foreperson, Journeyman Electrician, Apprentice Electrician, Project Manager, Estimator, Drain Cleaning / Jetting Operator, Working Foreperson / Supervisor, Licensed Plumber, Laborer / Helper, HVAC-R Service Technician / Refrigeration Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and relevant experience (25%), Institutional and technical experience (20%), Emergency response and staffing capability (15%), Technical approach and contract management (15%), Safety,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Salem State University?
All active and historical solicitations from Salem State University are tracked and searchable. As a higher ed agency, Salem State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed cover letter and offer, Company profile and contacts, Massachusetts licenses and registrations, Technical approach, 24/7/365 emergency response plan, Staffing and supervision plan, Relevant exp. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Salem State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, MA. Review the full solicitation for detailed scope requirements.