Rural Municipality of Pipestone - Volunteer Supper Catering - RFQ 2026-04 (2026)
RM of PipestoneCity · Reston, MB- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Aug 28, 2026
- Primary contact
- Tara Maxwell
- (204) 851-1280
The 30-second brief
The Rural Municipality of Pipestone is requesting quotations from qualified caterers to provide buffet-style roast beef supper catering services for a volunteer appreciation event at the Pipestone Hall on Thursday, December 3, 2026. The estimated attendance is approximately 140-180 guests. The successful bidder will provide all food, labour, equipment, transportation, and services necessary, including roast beef, gravy, potato dish, two salads, cooked vegetables, dinner rolls, condiments, and dessert, while utilizing dishes and flatware provided by Pipestone Hall. Additional requirements include table clearing, kitchen and serving area cleanup, and dishwashing. Submissions are due by October 9, 2026, at 4:00 p.m. Central Time, with questions accepted until October 2, 2026. Quotes will be evaluated based on total price (90) and local preference (10).
Roast beef, Carved at the time of serving; Gravy; Potato dish of the caterer’s choice; Two (2) salads; Cooked vegetables; Dinner rolls; All required condiments; Dessert
Total Price (90), Local (10)
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Summary
The Rural Municipality of Pipestone is requesting quotations from qualified caterers to provide buffet-style roast beef supper catering services for a volunteer appreciation event at the Pipestone Hall on Thursday, December 3, 2026.
The estimated attendance is approximately 140-180 guests. The successful bidder will provide all food, labour, equipment, transportation, and services necessary, including roast beef, gravy, potato dish, two salads, cooked vegetables, dinner rolls, condiments, and dessert, while utilizing dishes and flatware provided by Pipestone Hall. Additional requirements include table clearing, kitchen and serving area cleanup, and dishwashing. Submissions are due by October 9, 2026, at 4:00 p.m. Central Time, with questions accepted until October 2, 2026. Quotes will be evaluated based on total price (90) and local preference (10).
EVALUATION CRITERIA
Total Price (90), Local (10)
REQUIRED DELIVERABLES
8- Roast beef, Carved at the time of serving
- Gravy
- Potato dish of the caterer’s choice
- Two (2) salads
- Cooked vegetables
- Dinner rolls
- All required condiments
- Dessert
REQUIRED ATTACHMENTS
3- Detailed proposed menu
- References from similar events
- Pricing Form
- Submit to
- [email protected]
- Scope location
- Pipestone, MB
- Reported agency
- Rural Municipality of Pipestone
Questions about this RFQ
How do I respond to this RFQ from RM of Pipestone?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tara Maxwell.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including RM of Pipestone in MB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tara Maxwell at (204) 851-1280. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Roast beef, Carved at the time of serving; Gravy; Potato dish of the caterer’s choice; Two (2) salads; Cooked vegetables; Dinner rolls; All required condiments; Dessert. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Price (90), Local (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from RM of Pipestone?
All active and historical solicitations from RM of Pipestone are tracked and searchable. As a city agency, RM of Pipestone regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Detailed proposed menu, References from similar events, Pricing Form. Review the full document from RM of Pipestone for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pipestone, MB. Review the full solicitation for detailed scope requirements.
