Rockford Public Schools Electricity & Natural Gas Supply RFP No. 26-33
Rockford SD 205School · Rockford, IL- Due
- Apr 9, 2026
- Deadline passed
- Posted
- Mar 3, 2026
- Contract term
- 3 years
- Primary contact
- Casey Ramas
The 30-second brief
Rockford Public School District No. 205 is soliciting proposals for District-wide electricity and natural gas supply under RFP No. 26-33. The District's annual consumption is approximately 36,998,466 kWh and 2,568,471.00 Therms. The resulting contract will have an initial term from July 1, 2026, through June 30, 2029, with two optional one-year extensions. Evaluation criteria include pricing (40%), energy information solutions (20%), and experience/customer care (10% each). Proposals must be submitted in a sealed envelope containing a hard copy and an electronic PDF on a flash drive by April 9, 2026. A last day for receipt of RFI is set for March 31, 2026.
Proposal Form, Bid-Rigging Certification, Minority and Women-Owned Business Concern Representation, Certificate Regarding Debarment, Certificate Regarding Lobbying, OFAC Compliance, Vendor Conflict of Interest Disclosure Form, W-9, Certified Cleared Employee List, Certificate of Liability Insurance
Price (40%), Energy information solutions (20%), Experience (10%), Risk management (10%), Customer care (10%), Commitment to future value (10%)
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Summary
Rockford Public School District No. 205 is soliciting proposals for District-wide electricity and natural gas supply under RFP No. 26-33.
The District's annual consumption is approximately 36,998,466 kWh and 2,568,471.00 Therms. The resulting contract will have an initial term from July 1, 2026, through June 30, 2029, with two optional one-year extensions. Evaluation criteria include pricing (40%), energy information solutions (20%), and experience/customer care (10% each). Proposals must be submitted in a sealed envelope containing a hard copy and an electronic PDF on a flash drive by April 9, 2026. A last day for receipt of RFI is set for March 31, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Proposal Form
- Bid-Rigging Certification
- Minority and Women-Owned Business Concern Representation
- Certificate Regarding Debarment
- Certificate Regarding Lobbying
- OFAC Compliance
- Vendor Conflict of Interest Disclosure Form
- W-9
- Certified Cleared Employee List
- Certificate of Liability Insurance
REQUIRED ATTACHMENTS
11- Bid Label
- Proposal Form
- Bid-Rigging Certification
- Minority and Women-Owned Business Concern Representation
- Certificate Regarding Debarment
- Certificate Regarding Lobbying
- OFAC Compliance
- Vendor Conflict of Interest Disclosure Form
- W-9
- Certified Cleared Employee List
- Certificate of Liability Insurance
- Submit to
- Rockford Board of Education, 6th floor Conference Room, 501 Seventh St., Rockford, IL 61104
- Duration
- 60 months
- Scope location
- Rockford, IL
- Reported agency
- Rockford Public School District No. 205
Questions about this RFP
How do I respond to this RFP from Rockford SD 205?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Rockford Board of Education, 6th floor Conference Room, 501 Seventh St., Rockford, IL 61104. For questions, contact Casey Ramas.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rockford SD 205 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Casey Ramas. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Form, Bid-Rigging Certification, Minority and Women-Owned Business Concern Representation, Certificate Regarding Debarment, Certificate Regarding Lobbying, OFAC Compliance, Vendor Conflict of Interest Disclosure Form, W-9, Certified Cleared Employee List, Certificate of Liability Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (40%), Energy information solutions (20%), Experience (10%), Risk management (10%), Customer care (10%), Commitment to future value (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rockford SD 205?
All active and historical solicitations from Rockford SD 205 are tracked and searchable. As a school agency, Rockford SD 205 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Label, Proposal Form, Bid-Rigging Certification, Minority and Women-Owned Business Concern Representation, Certificate Regarding Debarment, Certificate Regarding Lobbying, OFAC Compliance, Vendor. Review the full document from Rockford SD 205 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, IL. Review the full solicitation for detailed scope requirements.