Rockford Board of Education HVAC Chemicals & Service IFB No. 26-45 2026
Rockford SD 205School · Rockford, IL- Due
- May 5, 2026
- Deadline passed
- Posted
- Apr 14, 2026
- Contract term
- 3 years
- Primary contact
- Casey Ramas
The 30-second brief
Rockford Public School District No. 205 is soliciting bids for a three-year contract to provide boiler and chiller water chemical treatment services and maintenance. Bids are due by May 5, 2026.
Initial water analysis, Field service and consultation, Maintenance and repair of controls/pumps, Record keeping, Customer reports, Laboratory technical assistance, Chemical supply
Price, Adherence to specifications, Ordering and delivery, Quality of services, Contractor past performance, Service, Review of references, Rebate program, Financial Stability
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Summary
Rockford Public School District No. 205 is soliciting bids for a three-year contract to provide boiler and chiller water chemical treatment services and maintenance. Bids are due by May 5, 2026.
EVALUATION CRITERIA
9- Price
- Adherence to specifications
- Ordering and delivery
- Quality of services
- Contractor past performance
- Service
- Review of references
- Rebate program
- Financial Stability
REQUIRED DELIVERABLES
7- Initial water analysis
- Field service and consultation
- Maintenance and repair of controls/pumps
- Record keeping
- Customer reports
- Laboratory technical assistance
- Chemical supply
REQUIRED ATTACHMENTS
12- Bid Offer Form
- Bid-Rigging Certification
- Minority and Women-Owned Business Concern Representation
- Certificate Regarding Debarment
- Certificate Regarding Lobbying
- OFAC Compliance
- Vendor Conflict of Interest Disclosure Form
- Form W-9
- Bidder’s Certifications
- Certified Cleared Employee List
- Certificate of Liability Insurance
- Hold Harmless Agreement
REQUIRED STAFFING
Standard repair labor
- Submit to
- Rockford Board of Education, 6th floor Conference Room, 501 Seventh St., Rockford, IL 61104
- Duration
- 60 months
- Scope location
- Rockford, IL
- Reported agency
- Rockford Board of Education
Questions about this IFB
How do I respond to this IFB from Rockford SD 205?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Rockford Board of Education, 6th floor Conference Room, 501 Seventh St., Rockford, IL 61104. For questions, contact Casey Ramas.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Rockford SD 205 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Casey Ramas. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Standard repair labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Initial water analysis, Field service and consultation, Maintenance and repair of controls/pumps, Record keeping, Customer reports, Laboratory technical assistance, Chemical supply. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Adherence to specifications, Ordering and delivery, Quality of services, Contractor past performance, Service, Review of references, Rebate program, Financial Stability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rockford SD 205?
All active and historical solicitations from Rockford SD 205 are tracked and searchable. As a school agency, Rockford SD 205 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Offer Form, Bid-Rigging Certification, Minority and Women-Owned Business Concern Representation, Certificate Regarding Debarment, Certificate Regarding Lobbying, OFAC Compliance, Vendor Conflict o. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Rockford SD 205 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, IL. Review the full solicitation for detailed scope requirements.