Roanoke City Public Schools School Nutrition Management Software System RFP 3197
Roanoke City Public SchoolsSchool · Roanoke, VA- Due
- May 8, 2026
- Deadline passed
- Posted
- Apr 16, 2026
- Primary contact
- Eric Thornton
- (540) 853-1348
The 30-second brief
Roanoke City Public Schools (RCPS) is seeking proposals for a comprehensive, web-based School Nutrition Management Software System, including implementation and maintenance. The system must be fully operational for the 2026-2027 School Year and support point-of-sale operations, meal eligibility, menu planning, production, inventory, financial accountability, and family communication.
School Nutrition Management Software System, Implementation, Maintenance
Functional Fit & Requirements Compliance, Past Performance & Experience, Cost (Total Cost of Ownership), Implementation & Training Plan
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Summary
Roanoke City Public Schools (RCPS) is seeking proposals for a comprehensive, web-based School Nutrition Management Software System, including implementation and maintenance.
The system must be fully operational for the 2026-2027 School Year and support point-of-sale operations, meal eligibility, menu planning, production, inventory, financial accountability, and family communication.
EVALUATION CRITERIA
4- Functional Fit & Requirements Compliance
- Past Performance & Experience
- Cost (Total Cost of Ownership)
- Implementation & Training Plan
REQUIRED DELIVERABLES
3- School Nutrition Management Software System
- Implementation
- Maintenance
REQUIRED ATTACHMENTS
3- Attachment A – Function Checklist
- Attachment B – Data Privacy Addendum
- Attachment C - Web Accessibility Compliance Addendum
- Scope location
- Roanoke, Virginia
Questions about this RFP
How do I respond to this RFP from Roanoke City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Eric Thornton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Roanoke City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Thornton at (540) 853-1348. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: School Nutrition Management Software System, Implementation, Maintenance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Fit & Requirements Compliance, Past Performance & Experience, Cost (Total Cost of Ownership), Implementation & Training Plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Roanoke City Public Schools?
All active and historical solicitations from Roanoke City Public Schools are tracked and searchable. As a school agency, Roanoke City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Function Checklist, Attachment B – Data Privacy Addendum, Attachment C - Web Accessibility Compliance Addendum. Review the full document from Roanoke City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Roanoke, Virginia. Review the full solicitation for detailed scope requirements.