Roanoke City Public Schools Executive Search Firm Services RFP 3204 - Division Superintendent 2026
Roanoke City Public SchoolsSchool · Roanoke, VA- Due
- Sep 14, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 1 year
- Primary contact
- Eric Thornton
- (540) 853-1348
The 30-second brief
The School Board of the City of Roanoke, Virginia (RCPS) is soliciting proposals from qualified executive search firms to assist in recruiting and selecting a new Division Superintendent. The selected consultant will work directly with the Board to develop a candidate pool, conduct stakeholder surveys and community listening sessions, refine the leadership profile, and manage recruitment advertising. Additional responsibilities include screening candidates, conducting background and reference checks (including academic, credit, and criminal history), and advising on salary and contract negotiations. The contract period runs from execution through June 30, 2027. Proposals are due by September 14, 2026, at 3:00 P.M. EST. Evaluation criteria include understanding of scope (30 points), rate/fee structure (30 points), professional credentials (20 points), and experience/references (14 points), with additional points for certified LBE, MBE, and WBE firms.
Leadership profile updates, Recruitment materials, Candidate summaries, Background check reports, Measurement tools
Understanding of scope (30), Rate/Fee Structure (30), Professional skill and credentials (20), Related experience and references (14), LBE (2), MBE (2), WBE (2)
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Summary
The School Board of the City of Roanoke, Virginia (RCPS) is soliciting proposals from qualified executive search firms to assist in recruiting and selecting a new Division Superintendent.
The selected consultant will work directly with the Board to develop a candidate pool, conduct stakeholder surveys and community listening sessions, refine the leadership profile, and manage recruitment advertising. Additional responsibilities include screening candidates, conducting background and reference checks (including academic, credit, and criminal history), and advising on salary and contract negotiations. The contract period runs from execution through June 30, 2027. Proposals are due by September 14, 2026, at 3:00 P.M. EST. Evaluation criteria include understanding of scope (30 points), rate/fee structure (30 points), professional credentials (20 points), and experience/references (14 points), with additional points for certified LBE, MBE, and WBE firms.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Leadership profile updates
- Recruitment materials
- Candidate summaries
- Background check reports
- Measurement tools
REQUIRED ATTACHMENTS
9- State Corporation Commission Form
- Proprietary and Confidential Information Form
- Anti-Collusion Certification
- MBE/WBE Certification
- W-9
- Certification of Compliance with Virginia Code
- Reference Form
- Certification for Locally Owned Business Enterprise
- Certification of Proposal
REQUIRED STAFFING
Lead Consultant, Principals
- Submit to
- [email protected]
- Scope location
- Roanoke, VA
Questions about this RFP
How do I respond to this RFP from Roanoke City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Eric Thornton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Roanoke City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Thornton at (540) 853-1348. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Lead Consultant, Principals. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Leadership profile updates, Recruitment materials, Candidate summaries, Background check reports, Measurement tools. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of scope (30), Rate/Fee Structure (30), Professional skill and credentials (20), Related experience and references (14), LBE (2), MBE (2), WBE (2)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Roanoke City Public Schools?
All active and historical solicitations from Roanoke City Public Schools are tracked and searchable. As a school agency, Roanoke City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: State Corporation Commission Form, Proprietary and Confidential Information Form, Anti-Collusion Certification, MBE/WBE Certification, W-9, Certification of Compliance with Virginia Code, Reference Fo. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Roanoke City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Roanoke, VA. Review the full solicitation for detailed scope requirements.