Randolph County School District - Standards-Based Online Assessment and Instruction RFP - 2026
Randolph County School DistrictSchool · Elkins, WV- Due
- May 8, 2026
- Deadline passed
- Posted
- Apr 24, 2026
- Contract term
- 1 year
- Primary contact
- Amy Rowan Smith
The 30-second brief
Randolph County Schools is soliciting competitive proposals for an online assessment and instruction solution aligned to the West Virginia College and Career Readiness Standards in reading and mathematics for grades K-8. The program must serve 2,500 students across 9 sites in the District, providing a single assessment suite including adaptive assessment, standards mastery, early literacy, and automated online instruction tied to assessment data. Proposals are due by May 8, 2026, with contract terms spanning July 1, 2026 to June 30, 2027. The vendor must provide Software-as-a-Service (SaaS), FERPA and COPPA compliance, professional development, and technical support.
Price, experience, approach
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Summary
Randolph County Schools is soliciting competitive proposals for an online assessment and instruction solution aligned to the West Virginia College and Career Readiness Standards in reading and mathematics for grades K-8.
The program must serve 2,500 students across 9 sites in the District, providing a single assessment suite including adaptive assessment, standards mastery, early literacy, and automated online instruction tied to assessment data. Proposals are due by May 8, 2026, with contract terms spanning July 1, 2026 to June 30, 2027. The vendor must provide Software-as-a-Service (SaaS), FERPA and COPPA compliance, professional development, and technical support.
EVALUATION CRITERIA
3- Price
- Experience
- Approach
REQUIRED ATTACHMENTS
3- W-9
- West Virginia Vendor Registration
- Completed Requirements table
- Submit to
- [email protected]
- Duration
- 12 months
- Projected sq ft
- 2,500 sq ft
Questions about this RFP
How do I respond to this RFP from Randolph County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Amy Rowan Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Randolph County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Rowan Smith. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, experience, approach" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Randolph County School District?
All active and historical solicitations from Randolph County School District are tracked and searchable. As a school agency, Randolph County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, West Virginia Vendor Registration, Completed Requirements table. Review the full document from Randolph County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The total projected area is 2500 sq ft. Review the full solicitation for detailed scope requirements.