Port of Bellingham - Work Order Asset Management Software Solution - RFP-2026-24 (2026)
Port of Bellingham (includes airport)Airport Authority · Bellingham, WA- Due
- Oct 29, 2026
- 2 days left
- Posted
- Oct 5, 2026
- Primary contact
- Sarah Eastwood
The 30-second brief
The Port of Bellingham is issuing a Request for Proposals (RFP) to select a qualified vendor to provide a modern, 100 percent cloud-native SaaS work order and asset management software platform. The selected system will replace the current WennSoft system, improving asset visibility, maintenance scheduling, workflow efficiency, reporting capabilities, preventive maintenance, and mobile access for field personnel. Scope includes implementation, configuration, testing, data migration, integration with cloud-based financial management systems, user training, and ongoing support. Proposals are due by October 29, 2026, with a notice of interest deadline on October 23, 2026, and must be submitted electronically through the Port's designated procurement portal.
A fully cloud-based (SaaS) vendor hosted work order and asset management software platform, Implementation, Configuration, And testing services, Data migration from the current WennSoft system and any related data sources, Integration with the Port’s new cloud-based financial management system and other current or future operational systems, User training, Including both administrative and field staff, And supporting documentation, Ongoing support, System maintenance, And regular software updates/upgrades
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Summary
The Port of Bellingham is issuing a Request for Proposals (RFP) to select a qualified vendor to provide a modern, 100 percent cloud-native SaaS work order and asset management software platform.
The selected system will replace the current WennSoft system, improving asset visibility, maintenance scheduling, workflow efficiency, reporting capabilities, preventive maintenance, and mobile access for field personnel. Scope includes implementation, configuration, testing, data migration, integration with cloud-based financial management systems, user training, and ongoing support. Proposals are due by October 29, 2026, with a notice of interest deadline on October 23, 2026, and must be submitted electronically through the Port's designated procurement portal.
REQUIRED DELIVERABLES
A fully cloud-based (SaaS) vendor hosted work order and asset management software platform, Implementation, Configuration, And testing services, Data migration from the current WennSoft system and any related data sources, Integration with the Port’s new cloud-based financial management system and other current or future operational systems, User training, Including both administrative and field staff, And supporting documentation, Ongoing support, System maintenance, And regular software updates/upgrades
REQUIRED ATTACHMENTS
Company letterhead and signed by an authorized representative
- Submit to
- https://pob.bonfirehub.com/opportunities/256919
- Scope location
- RFP-2026-24
- Reported agency
- Port of Bellingham
Questions about this RFP
How do I respond to this RFP from Port of Bellingham (includes airport)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://pob.bonfirehub.com/opportunities/256919. For questions, contact Sarah Eastwood.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Port of Bellingham (includes airport) in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Eastwood. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: A fully cloud-based (SaaS) vendor hosted work order and asset management software platform, Implementation, Configuration, And testing services, Data migration from the current WennSoft system and any related data sources, Integration with the Port’s new cloud-based financial management system and o. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Port of Bellingham (includes airport)?
All active and historical solicitations from Port of Bellingham (includes airport) are tracked and searchable. As a airport authority agency, Port of Bellingham (includes airport) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company letterhead and signed by an authorized representative. Review the full document from Port of Bellingham (includes airport) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: RFP-2026-24. Review the full solicitation for detailed scope requirements.