Pomperaug Regional School District #15 Owner's Representative Services RFQ #GES/PES01 - Gainfield and Pomperaug Elementary Schools
Regional School District 15School · Middlebury, CT- Due
- Oct 2, 2026
- Deadline passed
- Primary contact
- Joseph Martino
- (203) 758-1743
The 30-second brief
Pomperaug Regional School District #15 seeks proposals for Owner's Representative services for new construction and school replacement projects at Gainfield Elementary School (307 Old Field Road) and Pomperaug Elementary School (607 Main Street South) in Southbury, CT. The selected consultant will provide comprehensive project management, design review, scheduling, value engineering, cost tracking, budgeting, permitting assistance, inspection coordination, and construction administration support through final completion. Final design documents are targeted for completion by December 31, 2027, with building occupancy planned by August 14, 2030, and full project completion by May 15, 2031. A mandatory walk-through is scheduled for September 18, 2026, at 10:00 AM, with written questions due by September 23, 2026. Responses must be submitted by October 2, 2026, at 12:00 PM (noon) to the Finance Department. Minimum qualifications include three similar projects involving new construction on an operational school site, background checks, and specific insurance coverage including workers' compensation, commercial general liability, auto, umbrella, and E&O insurance.
Owner's Representative services, Project management, Building committee representation, Feasibility study evaluation, State reimbursement paperwork assistance, Contract document review, Budget and contingency reviews, Value engineering, Bid analysis, Permit tracking, Project accounting, Change order review, Payment application certification, Monthly progress reports, Construction schedule monitoring, Substantial completion inspections, FF&E coordination, Training coordination, One-year warranty inspections
Qualifications, project understanding, experience with similar school construction projects, staff expertise, relevant references, completeness and clarity of content
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Summary
Pomperaug Regional School District #15 seeks proposals for Owner's Representative services for new construction and school replacement projects at Gainfield Elementary School (307 Old Field Road) and Pomperaug Elementary School (607 Main Street South) in Southbury, CT. The selected consultant will provide comprehensive project management, design review, scheduling, value engineering, cost tracking, budgeting, permitting assistance, inspection coordination, and construction administration support through final completion.
Final design documents are targeted for completion by December 31, 2027, with building occupancy planned by August 14, 2030, and full project completion by May 15, 2031. A mandatory walk-through is scheduled for September 18, 2026, at 10:00 AM, with written questions due by September 23, 2026. Responses must be submitted by October 2, 2026, at 12:00 PM (noon) to the Finance Department. Minimum qualifications include three similar projects involving new construction on an operational school site, background checks, and specific insurance coverage including workers' compensation, commercial general liability, auto, umbrella, and E&O insurance.
EVALUATION CRITERIA
6- Qualifications
- Project understanding
- Experience with similar school construction projects
- Staff expertise
- Relevant references
- Completeness and clarity of content
REQUIRED DELIVERABLES
19- Owner's Representative services
- Project management
- Building committee representation
- Feasibility study evaluation
- State reimbursement paperwork assistance
- Contract document review
- Budget and contingency reviews
- Value engineering
- Bid analysis
- Permit tracking
- Project accounting
- Change order review
- Payment application certification
- Monthly progress reports
- Construction schedule monitoring
- Substantial completion inspections
- FF&E coordination
- Training coordination
- One-year warranty inspections
REQUIRED ATTACHMENTS
18- Signed original
- Five identical hard copies
- One electronic version
- Company profile
- Dunn and Bradstreet number
- Federal tax identification number
- Litigation/contract failure disclosures
- Office locations
- Employee counts
- Company project manager information
- Team organization chart
- Resumes of key individuals
- List of personnel previously employed by the District
- Prior project list
- Minimum of three references
- Proof of insurance meeting Exhibit A requirements
- Statement of no conflict of interest
- Background check compliance
- Submit to
- Finance Department, Joseph Martino, Director of Finance & Operations, Pomperaug Regional School District #15, PO Box 395, 286 Whittemore Road, Middlebury, CT 06762
- Scope location
- Southbury, CT
- Reported agency
- Pomperaug Regional School District #15
Questions about this RFQ
How do I respond to this RFQ from Regional School District 15?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Finance Department, Joseph Martino, Director of Finance & Operations, Pomperaug Regional School District #15, PO Box 395, 286 Whittemore Road, Middlebury, CT 06762. For questions, contact Joseph Martino.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Regional School District 15 in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joseph Martino at (203) 758-1743. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Owner's Representative services, Project management, Building committee representation, Feasibility study evaluation, State reimbursement paperwork assistance, Contract document review, Budget and contingency reviews, Value engineering, Bid analysis, Permit tracking, Project accounting, Change order. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, project understanding, experience with similar school construction projects, staff expertise, relevant references, completeness and clarity of content" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Regional School District 15?
All active and historical solicitations from Regional School District 15 are tracked and searchable. As a school agency, Regional School District 15 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed original, five identical hard copies, one electronic version, company profile, Dunn and Bradstreet number, federal tax identification number, litigation/contract failure disclosures, office loc. Review the full document from Regional School District 15 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Southbury, CT. Review the full solicitation for detailed scope requirements.