Pinellas County - HVAC-Systems and Related Services - 26-0009-RFP (2026)
Pinellas County PurchasingCounty · Clearwater, FL- Due
- Apr 9, 2026
- Deadline passed
- Posted
- Mar 9, 2026
- Primary contact
- Barbara Hetrick
- (727) 464-8297
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Summary
Pinellas County is establishing a comprehensive Chiller Preventive Maintenance and Condition Assessment program to enhance system reliability, reduce operational risk, and support long-term asset lifecycle planning.
This contract requires structured annual preventive maintenance, defined service response expectations, and equipment-specific maintenance requirements for water-cooled chillers, air-cooled chillers, pumps, and cooling towers, consistent with manufacturer standards and HVAC industry best practices. For water-cooled chillers, the scope includes an Eddy Current testing and tube cleaning program to proactively monitor internal tube integrity and prevent failure. Contractors must submit a complete Annual Reporting Package, including inspection documentation, test results, and a formal Condition Assessment with Remaining Useful Life projections.
- Submit to
- 400 S. Ft. Harrison Ave, Clearwater, FL, 33765
- Scope location
- Clearwater, FL
- Reported agency
- Pinellas County
Questions about this RFP
How do I respond to this RFP from Pinellas County Purchasing?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 9, 2026. Submissions should be delivered to: 400 S. Ft. Harrison Ave, Clearwater, FL, 33765. For questions, contact Barbara Hetrick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pinellas County Purchasing in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Barbara Hetrick at (727) 464-8297. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Pinellas County Purchasing?
All active and historical solicitations from Pinellas County Purchasing are tracked and searchable. As a county agency, Pinellas County Purchasing regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Pinellas County Purchasing for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clearwater, FL. Review the full solicitation for detailed scope requirements.