Pinellas County Housing Authority - HUD Housing Quality Standards (HQS) and NSPIRE Inspection Services - RFP # 26-001 (2026)
PINELLAS county HOUSING AUTHORITYLocal Housing Authority · Largo, FL- Due
- Apr 6, 2026
- Deadline passed
- Posted
- Mar 4, 2026
- Contract term
- 3 years
- Primary contact
- Minh Le
- (727) 443-7684
The 30-second brief
The Pinellas County Housing Authority (PCHA) is seeking proposals from qualified firms to provide National Standards for Physical Inspections (NSPIRE) and Housing Quality Standards (HQS) inspection services for approximately 3,000 units annually across public housing developments, affordable housing properties, and Section 8 Housing Choice Voucher (HCV) program participant locations in Pinellas County, Florida. The scope of work encompasses conducting in-person initial, periodic, special or complaint, re-inspections, emergency/life-threatening, and quality control inspections using approved HQS and NSPIRE deficiency codes, as well as uploading inspection results into the Yardi Voyager system of record within 24 hours. The submission deadline is April 6, 2026, at 2:00 P.M. EST. Vendors must meet minimum insurance requirements, including commercial general liability ($1,000,000 per occurrence / $5,000,000 aggregate) and fidelity bond coverage ($2,000,000), and proposals will be evaluated based on overall firm capabilities, previous experience, proposed staffing qualifications, and price proposal/financial capacity.
HUD Housing Quality Standards (HQS) Inspections; National Standards for the Physical Inspection of Real Estate (NSPIRE); Initial / Move-In Inspections; Periodic (biannual) Inspections; Special or Complaint Inspections; Re-Inspections; Emergency or Life-Threatening Condition Inspections; Quality Control (SEMAP Indicator 5) Inspections; Inspection Type and Pricing Schedule (Exhibit B)
Overall Firm Capabilities: 25, Previous Experience and References: 20, Proposed Staffing Responsibilities and Qualifications: 25, Price Proposal/Financial Capacity: 30, Presentation and Interview (optional): 50
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Summary
The Pinellas County Housing Authority (PCHA) is seeking proposals from qualified firms to provide National Standards for Physical Inspections (NSPIRE) and Housing Quality Standards (HQS) inspection services for approximately 3,000 units annually across public housing developments, affordable housing properties, and Section 8 Housing Choice Voucher (HCV) program participant locations in Pinellas County, Florida.
The scope of work encompasses conducting in-person initial, periodic, special or complaint, re-inspections, emergency/life-threatening, and quality control inspections using approved HQS and NSPIRE deficiency codes, as well as uploading inspection results into the Yardi Voyager system of record within 24 hours. The submission deadline is April 6, 2026, at 2:00 P.M. EST. Vendors must meet minimum insurance requirements, including commercial general liability ($1,000,000 per occurrence / $5,000,000 aggregate) and fidelity bond coverage ($2,000,000), and proposals will be evaluated based on overall firm capabilities, previous experience, proposed staffing qualifications, and price proposal/financial capacity.
EVALUATION CRITERIA
5- Overall Firm Capabilities: 25
- Previous Experience and References: 20
- Proposed Staffing Responsibilities and Qualifications: 25
- Price Proposal/Financial Capacity: 30
- Presentation and Interview (optional): 50
REQUIRED DELIVERABLES
9- HUD Housing Quality Standards (HQS) Inspections
- National Standards for the Physical Inspection of Real Estate (NSPIRE)
- Initial / Move-In Inspections
- Periodic (biannual) Inspections
- Special or Complaint Inspections
- Re-Inspections
- Emergency or Life-Threatening Condition Inspections
- Quality Control (SEMAP Indicator 5) Inspections
- Inspection Type and Pricing Schedule (Exhibit B)
REQUIRED ATTACHMENTS
16- Inspection Type and Pricing Schedule (Exhibit B)
- Certification Regarding Debarment, Suspension and other Responsibility Matters (Exhibit C)
- Certification Regarding Lobbying (Exhibit D)
- Conflict of Interest Certification (Exhibit E)
- Sworn Statement Pursuant to Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes (Exhibit F)
- Provider's Certification of Authorization to Execute Bid/Contract on Behalf of Company (Exhibit G)
- Non-Collusive Affidavit of Provider/Sub-provider (Exhibit H)
- Form HUD-5369-A: Representations, Certifications, and Other Statements of Bidders (Exhibit I)
- Current insurance certificate
- Current financial statement prepared by a Certified Public Accountant and most recent audit
- Letter of Interest / Cover letter
- Organizational Narrative
- Qualifications and Capacity documentation
- Professional licenses, certifications, and credentials for NSPIRE and HQS inspection services
- References
- Staff resumes and industry-specific certifications
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Pinellas County, FL
- Reported agency
- Pinellas County Housing Authority
Questions about this RFP
How do I respond to this RFP from PINELLAS county HOUSING AUTHORITY?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Minh Le.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including PINELLAS county HOUSING AUTHORITY in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Minh Le at (727) 443-7684. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HUD Housing Quality Standards (HQS) Inspections; National Standards for the Physical Inspection of Real Estate (NSPIRE); Initial / Move-In Inspections; Periodic (biannual) Inspections; Special or Complaint Inspections; Re-Inspections; Emergency or Life-Threatening Condition Inspections; Quality Cont. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall Firm Capabilities: 25, Previous Experience and References: 20, Proposed Staffing Responsibilities and Qualifications: 25, Price Proposal/Financial Capacity: 30, Presentation and Interview (opt..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from PINELLAS county HOUSING AUTHORITY?
All active and historical solicitations from PINELLAS county HOUSING AUTHORITY are tracked and searchable. As a local housing authority agency, PINELLAS county HOUSING AUTHORITY regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Inspection Type and Pricing Schedule (Exhibit B); Certification Regarding Debarment, Suspension and other Responsibility Matters (Exhibit C); Certification Regarding Lobbying (Exhibit D); Conflict of. Review the full document from PINELLAS county HOUSING AUTHORITY for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pinellas County, FL. Review the full solicitation for detailed scope requirements.