Pierce County Library System Community Engagement Consultation RFQ 2026
Pierce County Library SystemLibrary District · Tacoma, WA- Due
- Nov 2, 2026
- 5 days left
- Posted
- Oct 15, 2026
- Primary contact
- Petra McBride
The 30-second brief
The Pierce County Library System seeks a qualified consultant to facilitate and guide a community engagement consultation in support of the Library's 2025-2029 strategic plan. The scope involves developing department capacity and skills for ongoing art-based, participatory community engagement, creating engagement plans incorporating futures thinking techniques, and developing a toolkit with documentation and tangible items for future use. The estimated budget for the project is between $100,000 and $130,000, with completion required no later than December 31, 2027. Submissions are due by November 2, 2026, at 5:00 PM, with questions due by October 22, 2026. Evaluation criteria include qualifications, capability, references, pricing structure and total cost, proposed schedule, process, methods, and previous experience with libraries or public agencies.
Plan to develop department capacity and skills to support ongoing art-based, Participatory community engagement; Development and implementation of engagement plan that includes art-based and futures thinking participatory community engagement; Toolkit with documentation and tangible items that can be used repeatedly into the future.
Qualifications, capability to perform the work, references, pricing structure and total cost, proposed schedule, process, methods, previous experience with libraries or public agencies relevant to this project, ability to comply with the requirements of this RFQ
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Summary
The Pierce County Library System seeks a qualified consultant to facilitate and guide a community engagement consultation in support of the Library's 2025-2029 strategic plan.
The scope involves developing department capacity and skills for ongoing art-based, participatory community engagement, creating engagement plans incorporating futures thinking techniques, and developing a toolkit with documentation and tangible items for future use. The estimated budget for the project is between $100,000 and $130,000, with completion required no later than December 31, 2027. Submissions are due by November 2, 2026, at 5:00 PM, with questions due by October 22, 2026. Evaluation criteria include qualifications, capability, references, pricing structure and total cost, proposed schedule, process, methods, and previous experience with libraries or public agencies.
EVALUATION CRITERIA
Qualifications, capability to perform the work, references, pricing structure and total cost, proposed schedule, process, methods, previous experience with libraries or public agencies relevant to this project, ability to comply with the requirements of this RFQ
REQUIRED DELIVERABLES
3- Plan to develop department capacity and skills to support ongoing art-based, Participatory community engagement
- Development and implementation of engagement plan that includes art-based and futures thinking participatory community engagement
- Toolkit with documentation and tangible items that can be used repeatedly into the future
REQUIRED ATTACHMENTS
Declaration Form
- Submit to
- [email protected]
- Scope location
- Tacoma, WA
Questions about this RFQ
How do I respond to this RFQ from Pierce County Library System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Petra McBride.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Pierce County Library System in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Petra McBride. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Plan to develop department capacity and skills to support ongoing art-based, Participatory community engagement; Development and implementation of engagement plan that includes art-based and futures thinking participatory community engagement; Toolkit with documentation and tangible items that can b. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, capability to perform the work, references, pricing structure and total cost, proposed schedule, process, methods, previous experience with libraries or public agencies relevant to thi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pierce County Library System?
All active and historical solicitations from Pierce County Library System are tracked and searchable. As a library district agency, Pierce County Library System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Declaration Form. Review the full document from Pierce County Library System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tacoma, WA. Review the full solicitation for detailed scope requirements.