Philadelphia Parking Authority - Microsoft Dynamics 365 Business Central Software Licensing, Implementation and Support Services - RFP No. 26-12
Philadelphia Parking AuthoritySpecial District · Philadelphia, PA- Due
- Jul 16, 2026
- Deadline passed
- Posted
- May 15, 2026
- Contract term
- 1 year
- Primary contact
- Shannon Stewart
- (215) 837-9025
The 30-second brief
The Philadelphia Parking Authority is seeking proposals from qualified Microsoft Cloud Solution Providers (CSP) to provide Microsoft Dynamics 365 Business Central cloud software licensing, implementation services, and support. The project involves migrating from Microsoft Dynamics GP to Business Central SaaS, including chart of accounts conversion, master data migration, open AP/AR transactions, historical financial data (minimum 7 years), fixed assets, bank reconciliation, workflow configurations, and purchase orders. The scope includes 35 Full User licenses and 150 Web/Team Member user licenses, deployment of production, sandbox, and development environments, Azure Active Directory configuration, WCAG 2.1 AA accessibility compliance, and minimum 99.9% system uptime. Proposals are due by July 16, 2026, at 1:00 PM. A mandatory pre-proposal meeting was held on May 26, 2026, and questions are due by June 5, 2026. Required submissions include small/small diverse business participation documentation, non-collusion affidavit, proof of Pennsylvania Department of State registration, Philadelphia Commercial Activities License, audited financial statements for the last three years, and a sample certificate of insurance meeting CGL, Auto, Professional Liability ($2M), and Cyber Liability ($5M) requirements.
Microsoft Dynamics 365 Business Central cloud software licensing; full implementation services including business analysis, Configuration, Data migration, Workflow automation, Integration development, System testing, Training, Go-live support, And post-implementation hypercare; licensing for 35 Full User Licenses and 150 Web/Team Member User Licenses; fifteen (15) customized reports; minimum six (6) custom Accounts Receivable reports
Responsiveness of the proposal to submission requirements (5%), Qualification and experience of the offeror with regard to the Work Statement (20%), Technical ability and capacity as evidenced by technical response, sample project schedule, training process, reference feedback and past performance (20%), Service Level Agreement (20%), Proposed fees, costs, and changes to the proposed contract (20%), Small and Small Diverse Business participation (15%)
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Summary
The Philadelphia Parking Authority is seeking proposals from qualified Microsoft Cloud Solution Providers (CSP) to provide Microsoft Dynamics 365 Business Central cloud software licensing, implementation services, and support.
The project involves migrating from Microsoft Dynamics GP to Business Central SaaS, including chart of accounts conversion, master data migration, open AP/AR transactions, historical financial data (minimum 7 years), fixed assets, bank reconciliation, workflow configurations, and purchase orders. The scope includes 35 Full User licenses and 150 Web/Team Member user licenses, deployment of production, sandbox, and development environments, Azure Active Directory configuration, WCAG 2.1 AA accessibility compliance, and minimum 99.9% system uptime. Proposals are due by July 16, 2026, at 1:00 PM. A mandatory pre-proposal meeting was held on May 26, 2026, and questions are due by June 5, 2026. Required submissions include small/small diverse business participation documentation, non-collusion affidavit, proof of Pennsylvania Department of State registration, Philadelphia Commercial Activities License, audited financial statements for the last three years, and a sample certificate of insurance meeting CGL, Auto, Professional Liability ($2M), and Cyber Liability ($5M) requirements.
EVALUATION CRITERIA
Responsiveness of the proposal to submission requirements (5%), Qualification and experience of the offeror with regard to the Work Statement (20%), Technical ability and capacity as evidenced by technical response, sample project schedule, training process, reference feedback and past performance (20%), Service Level Agreement (20%), Proposed fees, costs, and changes to the proposed contract (20%), Small and Small Diverse Business participation (15%)
REQUIRED DELIVERABLES
5- Microsoft Dynamics 365 Business Central cloud software licensing
- Full implementation services including business analysis, Configuration, Data migration, Workflow automation, Integration development, System testing, Training, Go-live support, And post-implementation hypercare
- Licensing for 35 Full User Licenses and 150 Web/Team Member User Licenses
- Fifteen (15) customized reports
- Minimum six (6) custom Accounts Receivable reports
REQUIRED ATTACHMENTS
10- Proposal Form
- Small and Small Diverse Business Participation Submittal form
- Small Business Procurement Initiative certificate
- Proof of current registration with the Pennsylvania Department of State
- Philadelphia Commercial Activities License number
- Federal Tax ID
- Non-Collusion Affidavit
- Audited financial statements for the last three years
- Sample certificate of insurance or insurance broker letter
- Proposed amendments to contract (Tab J if applicable)
REQUIRED STAFFING
4- Submit to
- Proposals must be delivered in a sealed package to Shannon Stewart, Manager of Contract Administration, Philadelphia Parking Authority, 701 Market Street, Suite 5400, Philadelphia, PA 19106
- Duration
- 12 months
- Scope location
- Philadelphia, PA
- Reported agency
- The Philadelphia Parking Authority
Questions about this RFP
How do I respond to this RFP from Philadelphia Parking Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Proposals must be delivered in a sealed package to Shannon Stewart, Manager of Contract Administration, Philadelphia Parking Authority, 701 Market Street, Suite 5400, Philadelphia, PA 19106. For questions, contact Shannon Stewart.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Philadelphia Parking Authority in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Stewart at (215) 837-9025. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Functional Consultants, Technical Architects, Data Migration Specialists. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Microsoft Dynamics 365 Business Central cloud software licensing; full implementation services including business analysis, Configuration, Data migration, Workflow automation, Integration development, System testing, Training, Go-live support, And post-implementation hypercare; licensing for 35 Full. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness of the proposal to submission requirements (5%), Qualification and experience of the offeror with regard to the Work Statement (20%), Technical ability and capacity as evidenced by tech..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Philadelphia Parking Authority?
All active and historical solicitations from Philadelphia Parking Authority are tracked and searchable. As a special district agency, Philadelphia Parking Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Small and Small Diverse Business Participation Submittal form, Small Business Procurement Initiative certificate, proof of current registration with the Pennsylvania Department of State. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Philadelphia Parking Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.