Palm Beach Schools - Records Storage and Related Services - ITB 26C-53C (2026)
Palm Beach County School DistrictSchool · West Palm Beach, FL- Due
- Apr 17, 2026
- Deadline passed
- Posted
- Mar 9, 2026
- Contract term
- 3 years
- Primary contact
- Cheri Rosen
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Summary
Palm Beach Schools invites bids for a term contract for paper and electronic media records storage and related services, including computerized inventory/indexing, online inventory, invoice reporting, inventory tracking solution, records retrieval, filing, pickup, delivery, and secure and confidential disposal.
Warehouse locations must be within Palm Beach, Broward, Miami-Dade, and/or Martin County. The closing date is April 17, 2026, at 2:00 PM EDT. A 3-year term contract with options to renew.
REQUIRED ATTACHMENTS
21- Bidder Acknowledgement
- Area Representative Document
- Required Response Form
- Bid Summary Document
- Certificates/License
- Beneficial Interest and Disclosure of Ownership Affidavit
- Proposer's Statement of Principal Place of Business
- Debarment Certification
- Variance Document
- Reference Document
- Early Payment Terms
- Form 1525 Letter of Intent - SBE Subcontractor Participation
- Form 1526 SBE Subcontractor Participation Summary
- Form 0580 Drug-Free Workplace Certification
- Organizational Profile
- Company Financials
- Conflict of Interest/Non Conflict of Interest Statement
- E-Verify Form
- Complaint Notification/Bid General Conditions
- Bidders' Certification for Byrd Anti-Lobbying
- Form 2220
- Submit to
- www.bidnetdirect.com/palmbeachschools
- Duration
- 36 months
- Scope location
- Palm Beach County, FL
- Reported agency
- Palm Beach Schools
Questions about this BID
How do I respond to this Bid from Palm Beach County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.bidnetdirect.com/palmbeachschools. For questions, contact Cheri Rosen.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Palm Beach County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheri Rosen. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Palm Beach County School District?
All active and historical solicitations from Palm Beach County School District are tracked and searchable. As a school agency, Palm Beach County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Acknowledgement, Area Representative Document, Required Response Form, Bid Summary Document, Certificates/License, Beneficial Interest and Disclosure of Ownership Affidavit, Proposer's Statemen. Review the full document from Palm Beach County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palm Beach County, FL. Review the full solicitation for detailed scope requirements.