Palestine Public Library - Category 2 Equipment and Vendor Installation Services - RFP #270003448 (2027)
City of PalestineCity · Palestine, TX- Due
- Dec 8, 2026
- 24 days left
- Posted
- Nov 10, 2026
- Contract term
- 2 years
- Primary contact
- Ana Sanchez
- (903) 729-4121 ext 8609
The 30-second brief
Palestine Public Library is seeking proposals for E-Rate eligible Category 2 equipment, internal connections, basic maintenance, and vendor installation services for funding year 2027. The scope includes Ruckus and Netgear switches, wireless access points, wireless controllers, APC uninterruptible power supplies (UPS), racks, cabling, and associated software/licenses. Vendors must submit proposals via email to all Form 470 contacts by December 18, 2026, 10:00 AM CST. All bidders must hold a valid 9-digit USAC SPIN and support Service Provider Invoicing (SPI) billing.
Cost of E-Rate eligible services, E-Rate ineligible costs, technical compliance/functionality of the offered solution, compatibility with existing network infrastructure, Applicant's prior experience with the vendor, completeness of the vendor's proposal response
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Summary
Palestine Public Library is seeking proposals for E-Rate eligible Category 2 equipment, internal connections, basic maintenance, and vendor installation services for funding year 2027.
The scope includes Ruckus and Netgear switches, wireless access points, wireless controllers, APC uninterruptible power supplies (UPS), racks, cabling, and associated software/licenses. Vendors must submit proposals via email to all Form 470 contacts by December 18, 2026, 10:00 AM CST. All bidders must hold a valid 9-digit USAC SPIN and support Service Provider Invoicing (SPI) billing.
EVALUATION CRITERIA
6- Cost of E-Rate eligible services
- E-Rate ineligible costs
- Technical compliance/functionality of the offered solution
- Compatibility with existing network infrastructure
- Applicant's prior experience with the vendor
- Completeness of the vendor's proposal response
REQUIRED ATTACHMENTS
5- Applicant name
- Form 470 number
- SPIN (Service Provider Identification Number)
- Service provider's terms and conditions
- Completed Pricing Attachment in xlsx format
- Submit to
- [email protected]
- Scope location
- Palestine, TX
- Reported agency
- Palestine Public Library
Questions about this RFP
How do I respond to this RFP from City of Palestine?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ana Sanchez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Palestine in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ana Sanchez at (903) 729-4121 ext 8609. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate eligible services, E-Rate ineligible costs, technical compliance/functionality of the offered solution, compatibility with existing network infrastructure, Applicant's prior experience..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Palestine?
All active and historical solicitations from City of Palestine are tracked and searchable. As a city agency, City of Palestine regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 8, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Applicant name, Form 470 number, SPIN (Service Provider Identification Number), Service provider's terms and conditions, Completed Pricing Attachment in xlsx format. Review the full document from City of Palestine for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palestine, TX. Review the full solicitation for detailed scope requirements.
