Ottawa County Asphalt Bid 2026-2027.1 - HMHL Types A, B, C & HMCL
Ottawa CountyCounty · Miami, OK- Due
- Jun 15, 2026
- Deadline passed
- Posted
- May 4, 2026
- Duration
- 6 months
- Primary contact
- Robyn Mitchell
- (918) 542-3332
The 30-second brief
Ottawa County is soliciting sealed bids for the purchase of asphalt under Bid 2026-2027.1. The procurement covers HMHL Types A, B, and C, as well as HMCL, with pricing requested as 'Priced at Plant only'. The contract period runs from July 1, 2026, through December 31, 2026. Bids must be accompanied by a completed and notarized Statement of Non-Collusion as required by O.S. 74, Section 85.22. Submissions are due by 9:05 AM on June 15, 2026, at the Ottawa County Clerk's office in Miami, Oklahoma. The award will consider availability of materials and transportation costs to the job site.
Sealed bid, Notarized Statement of Non-Collusion
Availability of materials, transportation costs to job site, County's best interest
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Summary
Ottawa County is soliciting sealed bids for the purchase of asphalt under Bid 2026-2027.1.
The procurement covers HMHL Types A, B, and C, as well as HMCL, with pricing requested as 'Priced at Plant only'. The contract period runs from July 1, 2026, through December 31, 2026. Bids must be accompanied by a completed and notarized Statement of Non-Collusion as required by O.S. 74, Section 85.22. Submissions are due by 9:05 AM on June 15, 2026, at the Ottawa County Clerk's office in Miami, Oklahoma. The award will consider availability of materials and transportation costs to the job site.
EVALUATION CRITERIA
3- Availability of materials
- Transportation costs to job site
- County's best interest
REQUIRED DELIVERABLES
Sealed bid, Notarized Statement of Non-Collusion
REQUIRED ATTACHMENTS
Statement of Non-Collusion
- Submit to
- 102 East Central Avenue, Suite 103, Miami, Oklahoma 74354
- Scope location
- Miami, OK
Questions about this ITB
How do I respond to this ITB from Ottawa County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 102 East Central Avenue, Suite 103, Miami, Oklahoma 74354. For questions, contact Robyn Mitchell.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Ottawa County in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robyn Mitchell at (918) 542-3332. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid, Notarized Statement of Non-Collusion. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Availability of materials, transportation costs to job site, County's best interest" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ottawa County?
All active and historical solicitations from Ottawa County are tracked and searchable. As a county agency, Ottawa County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Non-Collusion. Review the full document from Ottawa County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Miami, OK. Review the full solicitation for detailed scope requirements.