OPWDD Sunmount DDSOO 2026-2031 HVAC and Water Heater Services IFB SU 041426
New York State Office for People with Developmental Disabilities | State of New YorkState · Albany, NY- Due
- Apr 14, 2026
- Deadline passed
- Posted
- Mar 3, 2026
- Contract term
- 5 years
- Primary contact
- Jennifer Vallely
- (845) 877-6821 ext 3333
The 30-second brief
The New York State Office for People With Developmental Disabilities (OPWDD) is soliciting bids for HVAC and water heater services for the Sunmount Developmental Disabilities State Operations Office (DDSOO). The contract covers sites in Clinton, Essex, Franklin, Hamilton, and St. Lawrence Counties. Services include annual spring air conditioning inspections, fall heating and water heater inspections, preventive maintenance, and emergency repair/replacement services. The anticipated term is five years (2026-2031). Bidders must be registered with the NYS Department of Labor for Article 8 projects and comply with prevailing wage requirements for repairs. Bids are due by 2:00 PM on April 14, 2026, and will be opened via Microsoft Teams. Questions must be submitted in writing by March 20, 2026.
Bidder Cost Proposal Form, References, Vendor Responsibility Questionnaire, Certificate of Contractor Registration, Job Tickets, Maintenance Service Reports
Lowest Total Annual Estimated Combined Cost per Cluster
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Summary
The New York State Office for People With Developmental Disabilities (OPWDD) is soliciting bids for HVAC and water heater services for the Sunmount Developmental Disabilities State Operations Office (DDSOO).
The contract covers sites in Clinton, Essex, Franklin, Hamilton, and St. Lawrence Counties. Services include annual spring air conditioning inspections, fall heating and water heater inspections, preventive maintenance, and emergency repair/replacement services. The anticipated term is five years (2026-2031). Bidders must be registered with the NYS Department of Labor for Article 8 projects and comply with prevailing wage requirements for repairs. Bids are due by 2:00 PM on April 14, 2026, and will be opened via Microsoft Teams. Questions must be submitted in writing by March 20, 2026.
EVALUATION CRITERIA
Lowest Total Annual Estimated Combined Cost per Cluster
REQUIRED DELIVERABLES
6- Bidder Cost Proposal Form
- References
- Vendor Responsibility Questionnaire
- Certificate of Contractor Registration
- Job Tickets
- Maintenance Service Reports
REQUIRED ATTACHMENTS
4- Attachment 1: References
- Attachment 2: Vendor Responsibility Questionnaire
- Exhibit A-Site and Equipment List
- Cost Proposal Form
REQUIRED STAFFING
journeyman level supervisory technician
- Submit to
- Wassaic, NY
- Scope location
- Clinton, Essex, Franklin, Hamilton, St. Lawrence, NY
- Reported agency
- Office for People With Developmental Disabilities
Questions about this IFB
How do I respond to this IFB from New York State Office for People with Developmental Disabilities | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Wassaic, NY. For questions, contact Jennifer Vallely.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including New York State Office for People with Developmental Disabilities | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Vallely at (845) 877-6821 ext 3333. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: journeyman level supervisory technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder Cost Proposal Form, References, Vendor Responsibility Questionnaire, Certificate of Contractor Registration, Job Tickets, Maintenance Service Reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Total Annual Estimated Combined Cost per Cluster" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Office for People with Developmental Disabilities | State of New York?
All active and historical solicitations from New York State Office for People with Developmental Disabilities | State of New York are tracked and searchable. As a state agency, New York State Office for People with Developmental Disabilities | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1: References, Attachment 2: Vendor Responsibility Questionnaire, Exhibit A-Site and Equipment List, Cost Proposal Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New York State Office for People with Developmental Disabilities | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clinton, Essex, Franklin, Hamilton, St. Lawrence, NY. Review the full solicitation for detailed scope requirements.