Ocean View School District Refrigeration Repair and Maintenance RFP#2627-02 2026
Ocean ViewSchool · Huntington Beach, CA- Due
- Jun 5, 2026
- Deadline passed
- Posted
- May 15, 2026
- Contract term
- 1 year
- Primary contact
- Jim Riner
- (714) 847-2551 ext 1450
The 30-second brief
The Ocean View School District (OVSD) Food and Nutrition Services is soliciting proposals for comprehensive repair and maintenance of industrial-grade kitchen refrigeration systems across 14 district sites. The scope includes walk-in coolers, freezers, reach-in refrigerators, milk coolers, blast chillers, and other refrigerated storage units. The selected vendor will provide both regularly scheduled preventative maintenance (bi-annual) and emergency reactive repairs. The district anticipates requiring approximately 375-425 labor hours for reactive maintenance during the contract period. Requirements include a California C-38 Refrigeration Contractor License, insurance coverage ($1M occurrence/$2M aggregate), and criminal background checks for staff. Proposals are due June 5, 2026, at 2:00 pm PT via email to Jim Riner. A contract start date of July 1, 2026, is planned for an initial one-year term with up to four one-year extensions.
Service and Pricing Proposal, Vendor Questionnaire, Certificate of Liability Insurance, Non-Collusion Declaration, Workers Compensation Certificate, Drug-Free Workplace Certification
Price (50 points), Service Reliability and Past Performance (40 points), Licensing/CFESA Certification (10 points), Small Business Qualification (5 points), Minority-Owned Business Qualification (5 points)
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Summary
The Ocean View School District (OVSD) Food and Nutrition Services is soliciting proposals for comprehensive repair and maintenance of industrial-grade kitchen refrigeration systems across 14 district sites.
The scope includes walk-in coolers, freezers, reach-in refrigerators, milk coolers, blast chillers, and other refrigerated storage units. The selected vendor will provide both regularly scheduled preventative maintenance (bi-annual) and emergency reactive repairs. The district anticipates requiring approximately 375-425 labor hours for reactive maintenance during the contract period. Requirements include a California C-38 Refrigeration Contractor License, insurance coverage ($1M occurrence/$2M aggregate), and criminal background checks for staff. Proposals are due June 5, 2026, at 2:00 pm PT via email to Jim Riner. A contract start date of July 1, 2026, is planned for an initial one-year term with up to four one-year extensions.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Service and Pricing Proposal
- Vendor Questionnaire
- Certificate of Liability Insurance
- Non-Collusion Declaration
- Workers Compensation Certificate
- Drug-Free Workplace Certification
REQUIRED ATTACHMENTS
Attachment 1 through 19, Signed Addenda
REQUIRED STAFFING
4- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Huntington Beach, CA
- Reported agency
- Ocean View School District
Questions about this RFP
How do I respond to this RFP from Ocean View?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jim Riner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ocean View in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jim Riner at (714) 847-2551 ext 1450. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician regular hourly rate, Technician overtime hourly rate, Technician weekend hourly rate, Prevailing Wage hourly rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Service and Pricing Proposal, Vendor Questionnaire, Certificate of Liability Insurance, Non-Collusion Declaration, Workers Compensation Certificate, Drug-Free Workplace Certification. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (50 points), Service Reliability and Past Performance (40 points), Licensing/CFESA Certification (10 points), Small Business Qualification (5 points), Minority-Owned Business Qualification (5 po..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ocean View?
All active and historical solicitations from Ocean View are tracked and searchable. As a school agency, Ocean View regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 through 19, Signed Addenda. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Ocean View for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huntington Beach, CA. Review the full solicitation for detailed scope requirements.