NYS Department of Corrections and Community Supervision Electronic Health Records RFP C161877 (2026)
New York State Department Of CorrectionsSchool · Albany, NY- Due
- Dec 16, 2026
- 39 days left
- Posted
- Sep 9, 2026
- Contract term
- 7 years
- Primary contact
- Nicolas Fusaro
- (518) 486-5340
The 30-second brief
The New York State Department of Corrections and Community Supervision seeks competitive proposals from qualified vendors to provide an integrated Electronic Health Records (EHR) system to maintain thorough digital patient and clinic records across 41 state correctional facilities and the Central Office. The scope includes EHR software, interfaces, artificial intelligence components, security and permissions, reporting and auditing, document management, terminology, alerts and notifications, workflow, intake, scheduling, Computerized Provider Order Entry (CPOE), and modules such as eMAR, eDental, and e-Prescribing, as well as cloud solution deployment, training, support, data migration, and scanning and indexing services. The contract term is for 7 years, consisting of a 2-year implementation period followed by 5 years of operation. The submission deadline is November 4, 2026, at 3:00 p.m. EST. Evaluation is based on technical proposal (75%), diversity practices questionnaire (5%), and cost proposal (20%).
Electronic Health Record (EHR), Electronic Medication Administration Record (eMAR), EDental, Electronic Signature Capture (eSign), Orders/Task Manager, Laboratory Manager, Document Management, Disclosure Management, EPrescribe, Electronic Prescribing of Controlled Substances (EPCS), Form Editing Tool, Interface Engine
Technical Evaluation (75%), Diversity Practices Questionnaire (5%), Cost Proposal (20%)
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Summary
The New York State Department of Corrections and Community Supervision seeks competitive proposals from qualified vendors to provide an integrated Electronic Health Records (EHR) system to maintain thorough digital patient and clinic records across 41 state correctional facilities and the Central Office.
The scope includes EHR software, interfaces, artificial intelligence components, security and permissions, reporting and auditing, document management, terminology, alerts and notifications, workflow, intake, scheduling, Computerized Provider Order Entry (CPOE), and modules such as eMAR, eDental, and e-Prescribing, as well as cloud solution deployment, training, support, data migration, and scanning and indexing services. The contract term is for 7 years, consisting of a 2-year implementation period followed by 5 years of operation. The submission deadline is November 4, 2026, at 3:00 p.m. EST. Evaluation is based on technical proposal (75%), diversity practices questionnaire (5%), and cost proposal (20%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Electronic Health Record (EHR)
- Electronic Medication Administration Record (eMAR)
- EDental
- Electronic Signature Capture (eSign)
- Orders/Task Manager
- Laboratory Manager
- Document Management
- Disclosure Management
- EPrescribe
- Electronic Prescribing of Controlled Substances (EPCS)
- Form Editing Tool
- Interface Engine
REQUIRED ATTACHMENTS
No-Bid Form, Submission Checklist, Bidder's Certified Statements, Diversity Practices Questionnaire, Cost Proposal, Non-Collusive Bidding Certification, Vendor Assurance of No Conflict of Interest or Detrimental Effect, Procurement Lobbying Certification and Disclosure of Prior Non-Responsibility Determination, Sexual Harassment Prevention Policy Certification, Gender-Based Violence Prevention Policy Certification, Executive Order 16 Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia, Executive Order 177 Prohibiting Contracts with Entities that Support Discrimination, Vendor Responsibility Attestation, Encouraging Use of New York Businesses in Contract Performance, MWBE and EEO Policy Statement, Equal Employment Opportunity Staffing Plan (EEO100), Contractor Certification Form ST-220-CA, Proof of Compliance with Workers' Compensation Coverage Requirements, Proof of Compliance with Disability Benefits Coverage Requirements, Certificate(s) of Insurance
- Submit to
- [email protected]
- Scope location
- Albany, New York
- Reported agency
- New York State Department of Corrections and Community Supervision
Questions about this RFP
How do I respond to this RFP from New York State Department Of Corrections?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Nicolas Fusaro.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New York State Department Of Corrections in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicolas Fusaro at (518) 486-5340. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic Health Record (EHR), Electronic Medication Administration Record (eMAR), EDental, Electronic Signature Capture (eSign), Orders/Task Manager, Laboratory Manager, Document Management, Disclosure Management, EPrescribe, Electronic Prescribing of Controlled Substances (EPCS), Form Editing Too. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Evaluation (75%), Diversity Practices Questionnaire (5%), Cost Proposal (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Department Of Corrections?
All active and historical solicitations from New York State Department Of Corrections are tracked and searchable. As a school agency, New York State Department Of Corrections regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: No-Bid Form, Submission Checklist, Bidder's Certified Statements, Diversity Practices Questionnaire, Cost Proposal, Non-Collusive Bidding Certification, Vendor Assurance of No Conflict of Interest or. Review the full document from New York State Department Of Corrections for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, New York. Review the full solicitation for detailed scope requirements.