Northern Arizona University Fieldhouse HVAC Replacement Bid - 09.300.251 - 2026
Northern Arizona UniversityHigher Ed · Flagstaff, AZ- Due
- May 1, 2026
- Deadline passed
- Posted
- Mar 16, 2026
- Primary contact
- Judith Scholar Winfield
- (928) 523-4468
The 30-second brief
Northern Arizona University is soliciting bids for the replacement of HVAC systems at the University Union Fieldhouse (Building 30). The project includes selective demolition, new air handling units, and platform upgrades, with a final completion deadline of October 30, 2026.
Form of Bid (FS#1), Contractor Statement of Qualifications (FS#2), Subcontractor List (FS#3), Bid Bond (FS#9), Notification & Confirmation of Asbestos Containing Materials (FS#13), Participation in Boycott of Israel (FS#113)
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Summary
Northern Arizona University is soliciting bids for the replacement of HVAC systems at the University Union Fieldhouse (Building 30). The project includes selective demolition, new air handling units, and platform upgrades, with a final completion deadline of October 30, 2026.
REQUIRED DELIVERABLES
6- Form of Bid (FS#1)
- Contractor Statement of Qualifications (FS#2)
- Subcontractor List (FS#3)
- Bid Bond (FS#9)
- Notification & Confirmation of Asbestos Containing Materials (FS#13)
- Participation in Boycott of Israel (FS#113)
REQUIRED ATTACHMENTS
3- Project Manual
- Drawings
- Addenda
REQUIRED STAFFING
3- Submit to
- Facility Services, Building #77, Main Reception Desk, Northern Arizona University, Flagstaff, Arizona
- Scope location
- Flagstaff, AZ
Questions about this BID
How do I respond to this Bid from Northern Arizona University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Facility Services, Building #77, Main Reception Desk, Northern Arizona University, Flagstaff, Arizona. For questions, contact Judith Scholar Winfield.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Northern Arizona University in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judith Scholar Winfield at (928) 523-4468. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Mechanical/Chiller Technician, Controls Integrator, Certified Welder. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Form of Bid (FS#1), Contractor Statement of Qualifications (FS#2), Subcontractor List (FS#3), Bid Bond (FS#9), Notification & Confirmation of Asbestos Containing Materials (FS#13), Participation in Boycott of Israel (FS#113). Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Northern Arizona University?
All active and historical solicitations from Northern Arizona University are tracked and searchable. As a higher ed agency, Northern Arizona University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Project Manual, Drawings, Addenda. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Northern Arizona University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Flagstaff, AZ. Review the full solicitation for detailed scope requirements.