North Charleston Housing Authority - Copier Lease and Maintenance Service - RFP No. 261015 (2026)
Housing Authority Of N CharlestonLocal Housing Authority · North Charleston, SC- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Primary contact
- Rhonda Scott
- (843) 266-5934
The 30-second brief
The North Charleston Housing Authority is seeking proposals from qualified firms to provide multifunction copier, scanner, printer, and fax equipment, full-service maintenance, supplies, technical support, and reporting services. The contract covers three color multifunction devices located at the Administration Building on Rivers Avenue and Courtyard Square in North Charleston, SC. Required services include comprehensive maintenance, genuine OEM toner, staples, drums, fusers, a 95% guaranteed monthly uptime, and end-user training. Proposals are due by Thursday, October 15, 2026, at 4:00 PM, with a non-mandatory pre-proposal conference scheduled for September 30, 2026.
Two (2) color multifunction copier/scanner/printer machines at NCHA's Administration Building, 6327 Rivers Avenue; One (1) color multifunction copier/scanner/printer/fax machine at 4830-G Courtyard Square
Experience, Knowledge, and Capability (30 points), Plan Design/Technical Approach (25 points), Overall Quality of Proposal Submitted (20 points), DEMONSTRATED EXPERIENCE and DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (15 points), Cost Proposal (10 points)
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Summary
The North Charleston Housing Authority is seeking proposals from qualified firms to provide multifunction copier, scanner, printer, and fax equipment, full-service maintenance, supplies, technical support, and reporting services.
The contract covers three color multifunction devices located at the Administration Building on Rivers Avenue and Courtyard Square in North Charleston, SC. Required services include comprehensive maintenance, genuine OEM toner, staples, drums, fusers, a 95% guaranteed monthly uptime, and end-user training. Proposals are due by Thursday, October 15, 2026, at 4:00 PM, with a non-mandatory pre-proposal conference scheduled for September 30, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Two (2) color multifunction copier/scanner/printer machines at NCHA's Administration Building, 6327 Rivers Avenue; One (1) color multifunction copier/scanner/printer/fax machine at 4830-G Courtyard Square
REQUIRED ATTACHMENTS
8- Form of Proposal (Attachment A)
- Form HUD-5369-B
- Form HUD 5369-C
- Form HUD 5370C General Conditions For Non-Construction Contracts Section I
- Form HUD 5370C General Conditions For Non-Construction Contracts II
- Profile of Firm Form (Attachment D)
- W9 (Attachment E)
- Proposed Fees (Attachment F)
- Submit to
- By Mail or in person only to: North Charleston Housing Authority, Attention: Rhonda Scott, Coordinator of Administrative Services, 6327 Rivers Avenue, North Charleston, SC 29406
- Scope location
- North Charleston, SC
- Reported agency
- North Charleston Housing Authority
Questions about this RFP
How do I respond to this RFP from Housing Authority Of N Charleston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: By Mail or in person only to: North Charleston Housing Authority, Attention: Rhonda Scott, Coordinator of Administrative Services, 6327 Rivers Avenue, North Charleston, SC 29406. For questions, contact Rhonda Scott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Housing Authority Of N Charleston in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rhonda Scott at (843) 266-5934. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two (2) color multifunction copier/scanner/printer machines at NCHA's Administration Building, 6327 Rivers Avenue; One (1) color multifunction copier/scanner/printer/fax machine at 4830-G Courtyard Square. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Knowledge, and Capability (30 points), Plan Design/Technical Approach (25 points), Overall Quality of Proposal Submitted (20 points), DEMONSTRATED EXPERIENCE and DEMONSTRATED SUCCESSFUL PA..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority Of N Charleston?
All active and historical solicitations from Housing Authority Of N Charleston are tracked and searchable. As a local housing authority agency, Housing Authority Of N Charleston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Proposal (Attachment A), Form HUD-5369-B, Form HUD 5369-C, Form HUD 5370C General Conditions For Non-Construction Contracts Section I, Form HUD 5370C General Conditions For Non-Construction Co. Review the full document from Housing Authority Of N Charleston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: North Charleston, SC. Review the full solicitation for detailed scope requirements.