Normandy Schools Collaborative HVAC System Preventative Maintenance Services RFP 2026
Normandy Schools CollaborativeSchool · Saint Louis, MO- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Contract term
- 1 year
- Primary contact
- Alonzo E. Nelson, Sr.
The 30-second brief
Normandy Schools Collaborative is requesting proposals for districtwide HVAC preventive maintenance services at all school sites and associated facilities. The scope includes four planned service cycles per year covering rooftop units, split systems, boilers, furnaces, exhaust fans, building controls, thermostats, and condensate systems. The contract term is twelve months with renewal options. Proposers must provide all management, labor, tools, and resources for maintenance, with corrective repairs handled separately upon authorization. Requirements include EPA refrigerant-handling credentials and at least three references for comparable multi-site or educational work. Proposals are due by 4 PM CST on September 4, 2026.
Cover letter, Executive summary, Maintenance approach, Staffing and qualifications, References, Pricing schedule, Sample maintenance checklist, Exceptions, Value-added services
Responsiveness, Relevant experience, Qualifications and staffing depth, Quality of maintenance plan, Pricing and transparency, References, Ability to meet requirements
Get notified when Normandy Schools Collaborative posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Normandy Schools Collaborative is requesting proposals for districtwide HVAC preventive maintenance services at all school sites and associated facilities.
The scope includes four planned service cycles per year covering rooftop units, split systems, boilers, furnaces, exhaust fans, building controls, thermostats, and condensate systems. The contract term is twelve months with renewal options. Proposers must provide all management, labor, tools, and resources for maintenance, with corrective repairs handled separately upon authorization. Requirements include EPA refrigerant-handling credentials and at least three references for comparable multi-site or educational work. Proposals are due by 4 PM CST on September 4, 2026.
EVALUATION CRITERIA
7- Responsiveness
- Relevant experience
- Qualifications and staffing depth
- Quality of maintenance plan
- Pricing and transparency
- References
- Ability to meet requirements
REQUIRED DELIVERABLES
9- Cover letter
- Executive summary
- Maintenance approach
- Staffing and qualifications
- References
- Pricing schedule
- Sample maintenance checklist
- Exceptions
- Value-added services
REQUIRED ATTACHMENTS
Appendix B - Proposer Certification
REQUIRED STAFFING
Standard hourly labor, After-hours / emergency hourly labor
- Submit to
- [email protected]
- Duration
- 12 months
Questions about this RFP
How do I respond to this RFP from Normandy Schools Collaborative?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Alonzo E. Nelson, Sr..
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Normandy Schools Collaborative in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alonzo E. Nelson, Sr.. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Standard hourly labor, After-hours / emergency hourly labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Executive summary, Maintenance approach, Staffing and qualifications, References, Pricing schedule, Sample maintenance checklist, Exceptions, Value-added services. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness, Relevant experience, Qualifications and staffing depth, Quality of maintenance plan, Pricing and transparency, References, Ability to meet requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Normandy Schools Collaborative?
All active and historical solicitations from Normandy Schools Collaborative are tracked and searchable. As a school agency, Normandy Schools Collaborative regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix B - Proposer Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Normandy Schools Collaborative for the complete list.