Normandy Schools Collaborative - Microfilm Document Scanning Services - SSS-2026-01 (2026)
Normandy Schools CollaborativeSchool · Saint Louis, MO- Due
- Jan 27, 2026
- Deadline passed
- Posted
- Jan 12, 2026
- Primary contact
- Tony O. Brooks
- (314) 493-0400
The 30-second brief
Normandy Schools Collaborative in St. Louis, Missouri seeks proposals for microfilm document scanning services under solicitation number SSS-2026-01. The scope involves converting physical student and district records into 16MM microfilm rolls and microfiche to ensure long-term preservation, security, and compliance with archival standards and the Missouri Secretary of State Local Records Program. The project comprises approximately 900 16MM microfilm rolls representing 2,160,000 images, requiring document retrieval, preparation, indexing, quality control, and secure delivery of processed microfilm and digital indexes. Proposals are due by January 27, 2026, at 4:00 p.m. CST.
Roll microfilm (16MM), Microfiche, Processed and labeled microfilm reels or microfiche copies, Digital version of the index (TIFF), Certificates of compliance or archival standards, Return of original documents, Optional services including digitization of microfilmed documents as backup, Secure storage, And record organization/repair
Proposed cost of service – 50%, Vendor’s proven ability, stability, capacity, and skill to provide the service – 20%, Quality of response – 20%, Firm’s understanding of project goals – 10%
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Summary
Normandy Schools Collaborative in St.
Louis, Missouri seeks proposals for microfilm document scanning services under solicitation number SSS-2026-01. The scope involves converting physical student and district records into 16MM microfilm rolls and microfiche to ensure long-term preservation, security, and compliance with archival standards and the Missouri Secretary of State Local Records Program. The project comprises approximately 900 16MM microfilm rolls representing 2,160,000 images, requiring document retrieval, preparation, indexing, quality control, and secure delivery of processed microfilm and digital indexes. Proposals are due by January 27, 2026, at 4:00 p.m. CST.
EVALUATION CRITERIA
7- Proposed cost of service – 50%
- Vendor’s proven ability
- Stability
- Capacity
- Skill to provide the service – 20%
- Quality of response – 20%
- Firm’s understanding of project goals – 10%
REQUIRED DELIVERABLES
9- Roll microfilm (16MM)
- Microfiche
- Processed and labeled microfilm reels or microfiche copies
- Digital version of the index (TIFF)
- Certificates of compliance or archival standards
- Return of original documents
- Optional services including digitization of microfilmed documents as backup
- Secure storage
- Record organization/repair
REQUIRED ATTACHMENTS
Completed Proposal Cover Page, Reference sheet
- Submit to
- Normandy Schools Collaborative, 3855 Lucas-Hunt Road, St. Louis, MO 63121
- Scope location
- St. Louis, MO
Questions about this RFP
How do I respond to this RFP from Normandy Schools Collaborative?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Normandy Schools Collaborative, 3855 Lucas-Hunt Road, St. Louis, MO 63121. For questions, contact Tony O. Brooks.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Normandy Schools Collaborative in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tony O. Brooks at (314) 493-0400. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Roll microfilm (16MM), Microfiche, Processed and labeled microfilm reels or microfiche copies, Digital version of the index (TIFF), Certificates of compliance or archival standards, Return of original documents, Optional services including digitization of microfilmed documents as backup, Secure stor. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed cost of service – 50%, Vendor’s proven ability, stability, capacity, and skill to provide the service – 20%, Quality of response – 20%, Firm’s understanding of project goals – 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Normandy Schools Collaborative?
All active and historical solicitations from Normandy Schools Collaborative are tracked and searchable. As a school agency, Normandy Schools Collaborative regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Proposal Cover Page, Reference sheet. Review the full document from Normandy Schools Collaborative for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Louis, MO. Review the full solicitation for detailed scope requirements.