Newburgh Enlarged City School District Human Resources Recruitment and Management Software RFP 01052026-B
Newburgh Free LibraryLibrary District · Newburgh, NY- Due
- Jan 5, 2026
- Deadline passed
- Posted
- Dec 8, 2025
- Contract term
- 1 year
- Primary contact
- Chrissy Morrison
- (856) 723-5979
The 30-second brief
The Newburgh Enlarged City School District is issuing Request for Proposal (RFP) #01052026-B for a comprehensive Human Resources Recruitment and Management Software solution. The district seeks an integrated Human Capital Management (HCM) system to streamline recruiting, applicant tracking, onboarding, and employee record management. Key requirements include automated job posting to national platforms (Indeed, LinkedIn), customizable job requisition workflows, electronic material submission for applicants, automated screening and scoring, and full integration with the WinCap ERP system. The software must comply with NYSED Education Law §2-d, FERPA, and EEOC regulations. Proposals are due by January 5, 2026, at the district office located at 124 Grand Street, Newburgh, NY 12550.
Human Resources Recruitment and Management Software, Implementation Services, Training, Technical Support
Functional and technical needs, cost-effectiveness, experience with K-12 districts, integration capabilities
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Summary
The Newburgh Enlarged City School District is issuing Request for Proposal (RFP) #01052026-B for a comprehensive Human Resources Recruitment and Management Software solution.
The district seeks an integrated Human Capital Management (HCM) system to streamline recruiting, applicant tracking, onboarding, and employee record management. Key requirements include automated job posting to national platforms (Indeed, LinkedIn), customizable job requisition workflows, electronic material submission for applicants, automated screening and scoring, and full integration with the WinCap ERP system. The software must comply with NYSED Education Law §2-d, FERPA, and EEOC regulations. Proposals are due by January 5, 2026, at the district office located at 124 Grand Street, Newburgh, NY 12550.
EVALUATION CRITERIA
4- Functional and technical needs
- Cost-effectiveness
- Experience with K-12 districts
- Integration capabilities
REQUIRED DELIVERABLES
4- Human Resources Recruitment and Management Software
- Implementation Services
- Training
- Technical Support
REQUIRED ATTACHMENTS
8- Attachment B – Signature Page
- Attachment C – Proposal Sheet
- Appendix E – Non-Collusive Bidding/Proposal Certification
- Appendix F – Proposer Warranties
- Appendix G – Iran Divestment Certification
- Appendix H – Sexual Harassment Certification
- Addendum #1 - Sign Off Form
- Certificate of Insurance
- Submit to
- 124 Grand Street, Newburgh, NY 12550
- Scope location
- Newburgh, NY
- Reported agency
- Newburgh Enlarged City School District
Questions about this RFP
How do I respond to this RFP from Newburgh Free Library?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 124 Grand Street, Newburgh, NY 12550. For questions, contact Chrissy Morrison.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Newburgh Free Library in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chrissy Morrison at (856) 723-5979. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Human Resources Recruitment and Management Software, Implementation Services, Training, Technical Support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional and technical needs, cost-effectiveness, experience with K-12 districts, integration capabilities" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Newburgh Free Library?
All active and historical solicitations from Newburgh Free Library are tracked and searchable. As a library district agency, Newburgh Free Library regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B – Signature Page, Attachment C – Proposal Sheet, Appendix E – Non-Collusive Bidding/Proposal Certification, Appendix F – Proposer Warranties, Appendix G – Iran Divestment Certification, A. Review the full document from Newburgh Free Library for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newburgh, NY. Review the full solicitation for detailed scope requirements.