New York State OPRHP Buffalo Harbor State Park Splash Pad and Fountain Maintenance IFB C003795 2026
New York State Office of Parks, Recreation and Historic Preservation | State of New YorkState · Albany, NY- Due
- Jun 10, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Contract term
- 5 years
- Primary contact
- Meagan Ray
The 30-second brief
The New York State Office of Parks, Recreation and Historic Preservation (OPRHP) is soliciting bids for a five-year contract to provide maintenance services for the splash pad and architectural fountain at Buffalo Harbor State Park. The scope of work includes seasonal start-up and winterization services, bi-weekly system operations and performance monitoring (SOPM) visits, and 24/7 on-call repair services with a three-hour response time. Bidders must provide three client references for similar projects, proof of at least one employee with OSHA 10 safety training, and Department of Labor Contractor Registry. A mandatory pre-bid site visit is scheduled for May 12, 2026. Bids are due by June 10, 2026, for a contract term running from August 1, 2026, to July 31, 2031.
Bid Form, References, Proof of OSHA 10 training, Proof of Department of Labor Contractor Registry, Lobbying Law Certification, Non-Collusive Bidder Certification, Vendor Responsibility Attestation
Lowest Grand Total bid from a responsive, responsible, and qualified bidder
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Summary
The New York State Office of Parks, Recreation and Historic Preservation (OPRHP) is soliciting bids for a five-year contract to provide maintenance services for the splash pad and architectural fountain at Buffalo Harbor State Park.
The scope of work includes seasonal start-up and winterization services, bi-weekly system operations and performance monitoring (SOPM) visits, and 24/7 on-call repair services with a three-hour response time. Bidders must provide three client references for similar projects, proof of at least one employee with OSHA 10 safety training, and Department of Labor Contractor Registry. A mandatory pre-bid site visit is scheduled for May 12, 2026. Bids are due by June 10, 2026, for a contract term running from August 1, 2026, to July 31, 2031.
EVALUATION CRITERIA
3- Lowest Grand Total bid from a responsive
- Responsible
- Qualified bidder
REQUIRED DELIVERABLES
7- Bid Form
- References
- Proof of OSHA 10 training
- Proof of Department of Labor Contractor Registry
- Lobbying Law Certification
- Non-Collusive Bidder Certification
- Vendor Responsibility Attestation
REQUIRED ATTACHMENTS
7- Attachment 1 - Bid Form
- Attachment 2 - References
- Exhibit A - Construction Drawings
- Exhibit B - Spare Parts List
- Exhibit C - Active Regenerative Media System
- Exhibit D - O&M Manual
- Exhibit E - Equipment Cut Sheets
REQUIRED STAFFING
3- Submit to
- Albany, NY
- Scope location
- Buffalo, NY
- Projected sq ft
- 6,700 sq ft
- Reported agency
- New York State Office of Parks, Recreation and Historic Preservation
Questions about this IFB
How do I respond to this IFB from New York State Office of Parks, Recreation and Historic Preservation | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Albany, NY. For questions, contact Meagan Ray.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including New York State Office of Parks, Recreation and Historic Preservation | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Meagan Ray. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Hourly Service, Weekend Service, Holiday Service. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, References, Proof of OSHA 10 training, Proof of Department of Labor Contractor Registry, Lobbying Law Certification, Non-Collusive Bidder Certification, Vendor Responsibility Attestation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total bid from a responsive, responsible, and qualified bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Office of Parks, Recreation and Historic Preservation | State of New York?
All active and historical solicitations from New York State Office of Parks, Recreation and Historic Preservation | State of New York are tracked and searchable. As a state agency, New York State Office of Parks, Recreation and Historic Preservation | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 - Bid Form, Attachment 2 - References, Exhibit A - Construction Drawings, Exhibit B - Spare Parts List, Exhibit C - Active Regenerative Media System, Exhibit D - O&M Manual, Exhibit E - E. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New York State Office of Parks, Recreation and Historic Preservation | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. The total projected area is 6700 sq ft. Review the full solicitation for detailed scope requirements.