New York State Insurance Fund - Event Management Platform RFI #2026-147-ADM, 2026
New York State Insurance Fund | State of New YorkState · Albany, NY- Due
- Nov 13, 2026
- 2 days left
- Posted
- Nov 3, 2026
- Primary contact
- Alex Wojtach
The 30-second brief
The New York State Insurance Fund is gathering information on whether a firm can provide an event management platform to streamline event planning, registration, communications, on-site management, and reporting. RFI #2026-147-ADM seeks solutions covering custom-branded registration pages supporting at least 250 registrations, centralized event management for up to 10 events, website building tools, floor plan management for multiple venues, agenda management, email communication tools, project and task management, survey tools, mobile and on-site event management, reporting and analytics, event cloning, unlimited user access, and training resources. Responses are due by November 13, 2026, at 2:00 PM EST, and should be emailed to [email protected].
Custom-branded registration pages supporting at least 250 registrations; A centralized event management solution capable of managing up to 10 events; Website building tools; Floor plan management for multiple venues; Agenda management; Email communication tools for invitations, Reminders and confirmations; Project and task management; Survey tools; Mobile and on-site event management; Reporting and analytics; Event cloning capabilities; Access for an unlimited number of users; Training and demonstration resources
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Summary
The New York State Insurance Fund is gathering information on whether a firm can provide an event management platform to streamline event planning, registration, communications, on-site management, and reporting.
RFI #2026-147-ADM seeks solutions covering custom-branded registration pages supporting at least 250 registrations, centralized event management for up to 10 events, website building tools, floor plan management for multiple venues, agenda management, email communication tools, project and task management, survey tools, mobile and on-site event management, reporting and analytics, event cloning, unlimited user access, and training resources. Responses are due by November 13, 2026, at 2:00 PM EST, and should be emailed to [email protected].
REQUIRED DELIVERABLES
13- Custom-branded registration pages supporting at least 250 registrations
- A centralized event management solution capable of managing up to 10 events
- Website building tools
- Floor plan management for multiple venues
- Agenda management
- Email communication tools for invitations, Reminders and confirmations
- Project and task management
- Survey tools
- Mobile and on-site event management
- Reporting and analytics
- Event cloning capabilities
- Access for an unlimited number of users
- Training and demonstration resources
- Submit to
- [email protected]
- Scope location
- New York, NY
- Reported agency
- New York State Insurance Fund
Questions about this RFI
How do I respond to this RFI from New York State Insurance Fund | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Alex Wojtach.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including New York State Insurance Fund | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alex Wojtach. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Custom-branded registration pages supporting at least 250 registrations; A centralized event management solution capable of managing up to 10 events; Website building tools; Floor plan management for multiple venues; Agenda management; Email communication tools for invitations, Reminders and confirm. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from New York State Insurance Fund | State of New York?
All active and historical solicitations from New York State Insurance Fund | State of New York are tracked and searchable. As a state agency, New York State Insurance Fund | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from New York State Insurance Fund | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New York, NY. Review the full solicitation for detailed scope requirements.