New York State Department of Health Repair and Preventative Maintenance Services for Refrigeration Equipment IFB C043117 - Wadsworth Center Facilities Management 2026
New York State Department of Health | State of New YorkState · Albany, NY- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Jul 29, 2026
- Contract term
- 5 years
- Primary contact
- Anthony Saouma
- (518) 474-7768
The 30-second brief
The New York State Department of Health is seeking competitive bids for repair and preventive maintenance services for refrigeration equipment at Wadsworth Center facilities, including Biggs Laboratory, David Axelrod Institute, and Griffin Laboratory. The contract requires three full-time, dedicated service technicians to provide monthly and quarterly preventive maintenance, emergency repairs, and inventory management for freezers, cryogenic freezers, refrigerators, chillers, and environmental rooms. Bidders must attend a mandatory site visit by August 19, 2026, submit written questions by August 26, 2026, and deliver bids by September 10, 2026. The contract term is 5 years with an anticipated start date of August 1, 2027.
Hot-pack environmental rooms (Biggs) (90), Environmental rooms (DAI) (62), Ultra-low temp units (-80 C biological freezers) (90), Revco reach in freezer (6), Reach-in coolers (49), Refrigerators/freezers (171), Upright freezers -20 Celsius (122), Liquid nitrogen freezers (4), Refrigerated water baths (20), Microscope chillers (9), NesLab chillers (13), Cyro-Cut tissue slicer (9), Table-top centrifuge (7), Hoshizaki Ice Machines (5), Other manufacturer ice machines (10), Condensate freeze traps (8), Liebert environmental unit (11), Singer package A/C unit (6), Explosion proof refrigerators (25), Water fountains (Drinking) (50), Portable A/C units (7), Deep vacuum freeze dryers (5), Air dryer (for microscopes) (2), Polyscience immersion chiller (1)
Lowest total bid price
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Summary
The New York State Department of Health is seeking competitive bids for repair and preventive maintenance services for refrigeration equipment at Wadsworth Center facilities, including Biggs Laboratory, David Axelrod Institute, and Griffin Laboratory.
The contract requires three full-time, dedicated service technicians to provide monthly and quarterly preventive maintenance, emergency repairs, and inventory management for freezers, cryogenic freezers, refrigerators, chillers, and environmental rooms. Bidders must attend a mandatory site visit by August 19, 2026, submit written questions by August 26, 2026, and deliver bids by September 10, 2026. The contract term is 5 years with an anticipated start date of August 1, 2027.
EVALUATION CRITERIA
Lowest total bid price
REQUIRED DELIVERABLES
REQUIRED ATTACHMENTS
Mandatory Site Visit Registration Email Confirmation from DOH, Documentation of Bidder’s Eligibility, Bid Form (Attachment B), Bidder’s Certified Statements (Attachment 7), References (Attachment 9), Disclosure of Prior Non-Responsibility Determinations (Attachment 1), Vendor Responsibility Attestation (Attachment 3), Vendor Assurance of No Conflict of Interest or Detrimental Effect (Attachment 4), EO 177 Prohibiting Contracts with Entities that Support Discrimination (Attachment 11), EO 16 Prohibiting Contracts with Entities Conducting Business in Russia (Attachment 12), Attachment 5 - M/WBE Participation Requirements, Attachment 5 - Form 4, Attachment 5 - Form 5, Encouraging Use of New York Businesses (Attachment 6), State Finance Law Consultant Disclosure, Sales and Compensating Use Tax Certification, FOIL, Gender-Based Violence and the Workplace Certification (Attach 14)
REQUIRED STAFFING
Service Technician
- Submit to
- Department of Health IFB #C043117 Repair and Preventative Maintenance Services for Refrigeration Equipment, Attention: Anthony Saouma, Biggs Laboratory, Wadsworth Center, New York State Department of Health, Dock J – P1 Level, Empire State Plaza, Albany, New York 12237
- Duration
- 60 months
- Scope location
- Albany, NY
- Reported agency
- New York State Department of Health
Questions about this IFB
How do I respond to this IFB from New York State Department of Health | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Department of Health IFB #C043117 Repair and Preventative Maintenance Services for Refrigeration Equipment, Attention: Anthony Saouma, Biggs Laboratory, Wadsworth Center, New York State Department of Health, Dock J – P1 Level, Empire State Plaza, Albany, New York 12237. For questions, contact Anthony Saouma.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including New York State Department of Health | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anthony Saouma at (518) 474-7768. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Service Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Hot-pack environmental rooms (Biggs) (90), Environmental rooms (DAI) (62), Ultra-low temp units (-80 C biological freezers) (90), Revco reach in freezer (6), Reach-in coolers (49), Refrigerators/freezers (171), Upright freezers -20 Celsius (122), Liquid nitrogen freezers (4), Refrigerated water bath. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total bid price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Department of Health | State of New York?
All active and historical solicitations from New York State Department of Health | State of New York are tracked and searchable. As a state agency, New York State Department of Health | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Mandatory Site Visit Registration Email Confirmation from DOH, Documentation of Bidder’s Eligibility, Bid Form (Attachment B), Bidder’s Certified Statements (Attachment 7), References (Attachment 9),. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New York State Department of Health | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.