New York State Department of Health AIDS Institute Clinical Guidelines Program RFA #20818
New York State Department of Health | State of New YorkState · Albany, NY- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 5 years
- Primary contact
- Laura Russell
The 30-second brief
The New York State Department of Health AIDS Institute, Office of the Medical Director, and Health Research, Inc. (HRI) are soliciting applications for the management of the AIDS Institute Clinical Guidelines Program. The selected organization will be responsible for the development, maintenance, dissemination, implementation, and evaluation of evidence-based clinical practice guidelines for HIV, HCV, STIs, and substance use disorders. Key activities include managing clinician committees, conducting systematic literature reviews, maintaining the www.hivguidelines.org website, and fostering health equity. The contract is valued at $795,000 annually for a five-year term (total $3,975,000). Applicants must be 501(c)(3) non-profits prequalified in the NYS Statewide Financial System (SFS) with at least three years of relevant experience. Applications are due October 22, 2026, at 4:00 PM ET via SFS and email to [email protected].
Clinical guidelines, Website management, Monthly narrative reports, Program evaluation plan, Systematic literature searches, Evidence reviews
Community and Agency Description (6 points), Health Equity (15 points), Program Design and Implementation (59 points), Budget and Justification (20 points)
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Summary
The New York State Department of Health AIDS Institute, Office of the Medical Director, and Health Research, Inc. (HRI) are soliciting applications for the management of the AIDS Institute Clinical Guidelines Program.
The selected organization will be responsible for the development, maintenance, dissemination, implementation, and evaluation of evidence-based clinical practice guidelines for HIV, HCV, STIs, and substance use disorders. Key activities include managing clinician committees, conducting systematic literature reviews, maintaining the www.hivguidelines.org website, and fostering health equity. The contract is valued at $795,000 annually for a five-year term (total $3,975,000). Applicants must be 501(c)(3) non-profits prequalified in the NYS Statewide Financial System (SFS) with at least three years of relevant experience. Applications are due October 22, 2026, at 4:00 PM ET via SFS and email to [email protected].
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Clinical guidelines
- Website management
- Monthly narrative reports
- Program evaluation plan
- Systematic literature searches
- Evidence reviews
REQUIRED ATTACHMENTS
8- Attachment 1: Application Cover Page
- Attachment 2: Statement of Assurances
- Attachment 3: Three-year Inventory of Evidence-based Published Clinical Guidelines
- Attachment 4: Website Design for Clinical Content
- Attachment 13: M/WBE Utilization Plan
- Attachment 14: Gender-Based Violence and the Workplace Certification
- Attachment 15: Application Checklist
- Attachment 16: Expenditure Budget Forms
REQUIRED STAFFING
7- Submit to
- Online via Statewide Financial System (SFS) AND email to [email protected]
- Scope location
- Albany, NY
- Reported agency
- New York State Department of Health
Questions about this RFP
How do I respond to this RFP from New York State Department of Health | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Online via Statewide Financial System (SFS) AND email to [email protected]. For questions, contact Laura Russell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New York State Department of Health | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Laura Russell. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal Investigator, Project Director, Medical Editors, Fiscal Support, Administrative Support, Graphic Designer, Web Developer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Clinical guidelines, Website management, Monthly narrative reports, Program evaluation plan, Systematic literature searches, Evidence reviews. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Community and Agency Description (6 points), Health Equity (15 points), Program Design and Implementation (59 points), Budget and Justification (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Department of Health | State of New York?
All active and historical solicitations from New York State Department of Health | State of New York are tracked and searchable. As a state agency, New York State Department of Health | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1: Application Cover Page, Attachment 2: Statement of Assurances, Attachment 3: Three-year Inventory of Evidence-based Published Clinical Guidelines, Attachment 4: Website Design for Clinic. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New York State Department of Health | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.