Municipality of Calvin Managed Information Technology Services RFP-2026-01 - 2026
Municipality of CalvinCity · Mattawa, ON- Due
- Nov 9, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Ann Carr
- (705) 744-2700
The 30-second brief
The Municipality of Calvin is seeking proposals from qualified IT service providers for managed information technology services under RFP-2026-01. The scope of work encompasses help desk and user support, computer and device management, network administration, Microsoft 365 and cloud services, cybersecurity, backup, recovery and business continuity, IT security incident response, technology planning, and documentation and asset inventory. The current environment comprises approximately 11 users, 13 computers and laptops, 1 server, and 3 municipal locations. Proposals are due by November 9, 2026, at 4:00 P.M., with questions due by October 27, 2026. Evaluation criteria include experience, municipal requirements, support model, cybersecurity, and price.
Experience and Qualifications 15%, Understanding of Municipal Requirements 15%, Proposed Service and Support Model 20%, Cybersecurity, Backup and Business Continuity 15%, Transition, Documentation and Vendor Independence 10%, References 5%, Evaluated Price 15%, Overall Value and Cost Structure 5%
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Summary
The Municipality of Calvin is seeking proposals from qualified IT service providers for managed information technology services under RFP-2026-01.
The scope of work encompasses help desk and user support, computer and device management, network administration, Microsoft 365 and cloud services, cybersecurity, backup, recovery and business continuity, IT security incident response, technology planning, and documentation and asset inventory. The current environment comprises approximately 11 users, 13 computers and laptops, 1 server, and 3 municipal locations. Proposals are due by November 9, 2026, at 4:00 P.M., with questions due by October 27, 2026. Evaluation criteria include experience, municipal requirements, support model, cybersecurity, and price.
EVALUATION CRITERIA
10- Experience and Qualifications 15%
- Understanding of Municipal Requirements 15%
- Proposed Service and Support Model 20%
- Cybersecurity
- Backup and Business Continuity 15%
- Transition
- Documentation and Vendor Independence 10%
- References 5%
- Evaluated Price 15%
- Overall Value and Cost Structure 5%
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Mattawa, ON
Questions about this RFP
How do I respond to this RFP from Municipality of Calvin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Submissions should be delivered to: [email protected]. For questions, contact Ann Carr.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Municipality of Calvin in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ann Carr at (705) 744-2700. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications 15%, Understanding of Municipal Requirements 15%, Proposed Service and Support Model 20%, Cybersecurity, Backup and Business Continuity 15%, Transition, Documentation and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Calvin?
All active and historical solicitations from Municipality of Calvin are tracked and searchable. As a city agency, Municipality of Calvin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Municipality of Calvin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mattawa, ON. Review the full solicitation for detailed scope requirements.
