Montcalm Area Intermediate School District - E-Rate Category 2 IT Infrastructure - 2027
Montcalm Area IsdSchool · Stanton, MI- Due
- Nov 13, 2026
- 10 days left
- Posted
- Oct 16, 2026
- Primary contact
- Brandon Richmond
- (616) 902-3201
The 30-second brief
Montcalm Area Intermediate School District is seeking proposals for E-Rate Category 2 services including internal connections, basic maintenance of internal connections, and managed internal broadband services for the Seiter Center in Stanton, MI. The project encompasses wireless access points (approximately 17 Aruba 515s with 5-year Aruba Central or equivalent), network switches (approximately 1 Aruba CX 6300M and 7 Aruba CX 6200F switches with 5-year Aruba Central subscriptions), and a firewall (approximately 1 Fortigate FG-400F with 5-year Unified Threat Protection or equivalent), along with cabling, antennas, installation, configuration, and ongoing maintenance. Bids are due by November 13, 2026, and must be submitted via email clearly marked "E-rate bid." All bidders must have an active E-rate SPIN, a valid Service Provider Annual Certification Form 473 on file with USAC, and active SAM.gov registration. Evaluation criteria include prices/charges, prior experience, understanding of needs, personnel qualifications, completeness of response, and capability to complete the installation within the timeframe.
Approximately 17 Aruba 515s with 5-year Aruba Central or equivalent; Approximately 1 Aruba CX 6300M 24-port SFP+ and 4-port SFP56 switch or equivalent; Approximately 7 Aruba CX 6200F 48G Class4 PoE 4SFP+ 370W switches or equivalent; Approximately 1 Fortigate FG-400F or equivalent with 5 Year FortiGate- Unified Threat Protection; Installation and configuration; Maintenance
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
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Summary
Montcalm Area Intermediate School District is seeking proposals for E-Rate Category 2 services including internal connections, basic maintenance of internal connections, and managed internal broadband services for the Seiter Center in Stanton, MI. The project encompasses wireless access points (approximately 17 Aruba 515s with 5-year Aruba Central or equivalent), network switches (approximately 1 Aruba CX 6300M and 7 Aruba CX 6200F switches with 5-year Aruba Central subscriptions), and a firewall (approximately 1 Fortigate FG-400F with 5-year Unified Threat Protection or equivalent), along with cabling, antennas, installation, configuration, and ongoing maintenance.
Bids are due by November 13, 2026, and must be submitted via email clearly marked "E-rate bid." All bidders must have an active E-rate SPIN, a valid Service Provider Annual Certification Form 473 on file with USAC, and active SAM.gov registration. Evaluation criteria include prices/charges, prior experience, understanding of needs, personnel qualifications, completeness of response, and capability to complete the installation within the timeframe.
EVALUATION CRITERIA
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
REQUIRED DELIVERABLES
6- Approximately 17 Aruba 515s with 5-year Aruba Central or equivalent
- Approximately 1 Aruba CX 6300M 24-port SFP+ and 4-port SFP56 switch or equivalent
- Approximately 7 Aruba CX 6200F 48G Class4 PoE 4SFP+ 370W switches or equivalent
- Approximately 1 Fortigate FG-400F or equivalent with 5 Year FortiGate- Unified Threat Protection
- Installation and configuration
- Maintenance
REQUIRED ATTACHMENTS
Service Provider Annual Certification Form 473
- Submit to
- [email protected], [email protected]
- Scope location
- Stanton, MI
- Reported agency
- Montcalm Area Intermediate School District
Questions about this RFP
How do I respond to this RFP from Montcalm Area Isd?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected]. For questions, contact Brandon Richmond.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Montcalm Area Isd in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Richmond at (616) 902-3201. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Approximately 17 Aruba 515s with 5-year Aruba Central or equivalent; Approximately 1 Aruba CX 6300M 24-port SFP+ and 4-port SFP56 switch or equivalent; Approximately 7 Aruba CX 6200F 48G Class4 PoE 4SFP+ 370W switches or equivalent; Approximately 1 Fortigate FG-400F or equivalent with 5 Year FortiGa. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Montcalm Area Isd?
All active and historical solicitations from Montcalm Area Isd are tracked and searchable. As a school agency, Montcalm Area Isd regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Service Provider Annual Certification Form 473. Review the full document from Montcalm Area Isd for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stanton, MI. Review the full solicitation for detailed scope requirements.