Mingo County School District - Digital Reading Practice, Assessment, and Student Motivation Program RFP 2026
Mingo County School DistrictSchool · Williamson, WV- Due
- Oct 12, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Contract term
- 1 year
- Primary contact
- Beth Daniels
- (304) 235-7100
The 30-second brief
Mingo County School District seeks competitive proposals from qualified vendors to provide a comprehensive digital reading practice, assessment, and student motivation platform for 1150 students in grades K-8. The web-based reading program must support independent reading, reading comprehension quizzes, fiction and nonfiction titles, progress monitoring, goal setting, and educator reporting. The contract term is 1 year with up to three additional one-year renewals. Proposals are due by October 12, 2026. Required capabilities include device compatibility for Chromebooks, Windows, iPads, and single sign-on integration like Clever, alongside FERPA and COPPA compliance.
Total Cost of Ownership (30 points), Reading Practice/Comprehension Functionality (15 points), Reporting and Progress Monitoring (10 points), Ease of Use and Implementation (10 points), Technology, Rostering, and Integration (10 points), Student Motivation Features (10 points), Vendor Support, Training, and Experience (15 points)
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Summary
Mingo County School District seeks competitive proposals from qualified vendors to provide a comprehensive digital reading practice, assessment, and student motivation platform for 1150 students in grades K-8.
The web-based reading program must support independent reading, reading comprehension quizzes, fiction and nonfiction titles, progress monitoring, goal setting, and educator reporting. The contract term is 1 year with up to three additional one-year renewals. Proposals are due by October 12, 2026. Required capabilities include device compatibility for Chromebooks, Windows, iPads, and single sign-on integration like Clever, alongside FERPA and COPPA compliance.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
14- Executive Summary
- Vendor Qualifications
- Product Description
- Response to Functional Requirements
- Assessment and Progress-Monitoring Capabilities
- Reporting Capabilities
- Technology and Integration
- Student Data Privacy and Security
- Implementation Plan
- Training and Technical Support
- Customer References
- Cost Proposal
- Exceptions to RFP Requirements
- Sample Contract/Terms and Conditions
- Submit to
- [email protected]
- Duration
- 12 months
- Projected sq ft
- 1,150 sq ft
Questions about this RFP
How do I respond to this RFP from Mingo County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Beth Daniels.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mingo County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Beth Daniels at (304) 235-7100. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Cost of Ownership (30 points), Reading Practice/Comprehension Functionality (15 points), Reporting and Progress Monitoring (10 points), Ease of Use and Implementation (10 points), Technology, Ro..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mingo County School District?
All active and historical solicitations from Mingo County School District are tracked and searchable. As a school agency, Mingo County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive Summary, Vendor Qualifications, Product Description, Response to Functional Requirements, Assessment and Progress-Monitoring Capabilities, Reporting Capabilities, Technology and Integration,. Review the full document from Mingo County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The total projected area is 1150 sq ft. Review the full solicitation for detailed scope requirements.